Office Administrator (Administrative Assistant 3)

About the role

The Safeguards Science and Technology Group (NEN-1) is seeking a motivated, customer-service-oriented Administrative Assistant to provide administrative and operational support to a dynamic organization supporting national security missions.

Responsibilities

• Provide administrative support to group management and staff, ensuring the smooth execution of day-to-day business operations.
• Manage multiple competing priorities, providing outstanding customer service, maintaining attention to detail, and exercising sound judgment in resolving routine administrative issues.
• Work effectively in a fast-paced environment while maintaining professionalism, discretion, and confidentiality.

Requirements

• Demonstrated experience performing administrative support functions in a professional office environment.
• Advanced computer skills using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Demonstrated ability to learn and use Laboratory business systems such as Oracle, Concur, Ariba, FVTS, and related systems.
• Demonstrated ability to organize, prioritize, and complete multiple tasks simultaneously.
• Ability to work effectively under deadlines and changing priorities.
• Strong attention to detail and accuracy.
• Excellent customer service, verbal communication, and written communication skills.
• Ability to work effectively with individuals at all levels of the organization.
• Ability to work with sensitive information appropriately.
• Demonstrated record of dependability, attendance, and professionalism.

Qualifications

• High School Diploma and three years of related experience, or an equivalent combination of education and experience directly related to the occupation.
• Additional administrative training, certifications, or education are desirable.

Skills

• Experience supporting technical, scientific, engineering, or research organizations.
• Experience with LANL business systems, including:
• Oracle Time & Labor
• Concur travel
• Ariba
• Oracle HR
• FVTS
• Experience coordinating domestic and foreign travel.
• Experience coordinating visitors, including non-U.S. citizens.
• Experience supporting training activities and the UTrain system.
• Designated Procurement Representative (DPR) experience.
• Experience building effective working relationships across organizations.
• Experience supporting meeting and event logistics.

Benefits

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)