Office Administration Coordinator

About the role

The Office Administration Coordinator supports the operations in a designated office, acts as an office liaison, and collaborates with attorneys to ensure appropriate staffing levels and timely completion of work.

Responsibilities

• Communicate programs to office personnel
• Ensure staffing levels are appropriate and guide staff on resource utilization
• Promote teamwork and collaboration among office personnel
• Provide backup support to Paralegals when necessary
• Back up Office Services and Records coverage
• Represent the office on the firm-wide Business Continuity and Disaster Recovery team
• Serve as local Crisis Team Leader
• Coordinate local Facilities, Information Technology, Marketing, and Human Resource matters
• Initiate and manage social, community service, and sustainability programs
• Assist HR with the recruitment and onboarding of staff
• Coordinate and follow established accounting procedures for IOLTA trust accounting and other check requests
• Report regularly to Regional Administrators on team goals, objectives, projects, and accomplishments

Requirements

A career at Nixon Peabody offers opportunities to shape the future, share knowledge, innovate, and learn in a dynamic, energizing environment. The position requires 3-5 years of office experience, preferably within a law firm or professional services environment, and a Bachelor’s Degree. Confidentiality, organizational skills, strong communication, teamwork, flexibility, problem-solving, and proficiency in Microsoft Office Suite are essential.

Qualifications

Strong organizational skills, attention to detail, and ability to build and maintain collaborative relationships are required. Ability to express ideas effectively, work independently, and handle multiple tasks concurrently is also important. Must be able to work under deadlines and stressful situations, and have strong working knowledge of CMS, Outlook calendaring, and Interaction.

Skills

Ability to investigate and analyze problems, seek clarification and support, and report to supervisors when needed. Proficiency in Microsoft Office Suite, including Excel and PowerPoint, and strong working knowledge of CMS, Outlook calendaring, and Interaction.

Benefits

Nixon Peabody offers a comprehensive benefits package, including a standard benefits package and the potential for additional contingent compensation based on performance, geographic location, work experience, education, and qualifications.

Pay

The anticipated annual salary range for this position, depending on location, is $70,500 to $104,500.

Schedule

The position requires an onsite arrangement in Albany, NY.