Office and Administration Coordinator
About the role
The Office and Administration Coordinator is a critical operational partner supporting office administration, onboarding, training coordination, and team member experience. This role operates with accuracy, independence, and at PURIS pace—owning both day-to-day execution and behind-the-scenes work, including supporting operations with documentation and maintaining confidentiality and radical hospitality in all interactions.
Responsibilities
Own front office operations, ensuring a professional, guest-ready environment aligned with PURIS core values
Serve as the first point of contact for visitors, guests, and incoming communication (phone, email, in-person)
Cookordinate meetings, events, interviews, and site visits with strong attention to detail and preparation
Prepare and maintain conference rooms, common areas, and materials to ensure readiness for leadership, candidates, and guests
Manage office inventory and proactively order supplies to maintain uninterrupted operations
Cookordiate vendor coordination and communication (W9s, invoices, scheduling, maintenance, and follow-up)
Cookordinate building and facility needs through work orders (cleaning, maintenance, inspections)
Manage deliveries, mail distribution, and outbound shipments as needed
Cookordinate logistics for large group visits and events, including schedules, materials, and space readiness
Execute errands and ad hoc support tasks that ensure smooth day-to-day operations
Support operational tasks such as documentation completion, administrative processing, and special projects
People Operations Responsibilities
Cookordinate onboarding logistics, including scheduling, communication, documentation, and Day One readiness
Partner with People Operations and Training teams to ensure onboarding and employee experience processes are executed effectively
Support employee engagement initiatives, internal communications, and People Ops projects
Handle confidential employee and business information with professionalism and discretion
Specific Measures of Success
95%+ of tasks and deliverables are completed accurately on first submission
100% of new hires are fully prepared for Day One (documentation, scheduling, materials, communication)
Office, conference rooms, and shared spaces consistently maintained in a guest-ready state
Successfully plans and executes community or onsite events from start to finish
Maintains strict confidentiality with all employee and business information
Job Competencies
Demonstrates a strong commitment to safety and maintaining a safe work environment
Executes tasks accurately and independently, with a high level of ownership and follow-through
Proactive, reliable, and self-motivated with the ability to anticipate needs and take initiative
Strong verbal and written communication skills; able to collaborate effectively across cross-functional and technical teams
Highly organized with strong attention to detail; able to capture, track, and communicate work progress and escalate challenges appropriately
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook/Teams) and able to navigate systems independently
Prowed in managing multiple priorities and deadlines while maintaining quality and accuracy
Strong problem-solving skills with the ability to work independently with minimal direction
Demonstrates professionalism in presence, communication, and execution of work
Maintains strict confidentiality and exercises sound judgment when handling sensitive information
Education and Experience
Highschool Diploma
Three or more years in Administration or Customer Service Representative Role
Skills And Capabilities
Demonstrates a strong commitment to safety and maintaining a safe work environment
Executes tasks accurately and independently, with a high level of ownership and follow-through
Proactive, reliable, and self-motivated with the ability to anticipate needs and take initiative
Strong verbal and written communication skills; able to collaborate effectively across cross-functional and technical teams
Highly organized with strong attention to detail; able to capture, track, and communicate work progress and escalate challenges appropriately
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook/Teams) and able to navigate systems independently
Prowed in managing multiple priorities and deadlines while maintaining quality and accuracy
Strong problem-solving skills with the ability to work independently with minimal direction
Demonstrates professionalism in presence, communication, and execution of work
Maintains strict confidentiality and exercises sound judgment when handling sensitive information
Physical Requirements
Ability to remain in a stationary position (sitting or standing) for extended periods while performing administrative tasks
Ability to move throughout the facility, including walking between office spaces, meeting rooms, and operational areas
Ability to occasionally lift and move materials and supplies up to 25 pounds (e.g., office supplies, event materials, packages)
Ability to bend, reach, and set up meeting rooms, events, and workspace areas
Ability to operate standard office equipment, including computers, phones, printers, and copiers
Ability to transport materials within the facility and occasionally outside the building (e.g., errands, event preparation)
Ability to communicate effectively in person, over the phone, and via electronic communication
Ability to work in an office and light industrial/plant environment as needed, with appropriate PPE when required
Benefits
Medical insurance plans starting as low as $31 per paycheck
Dental and vision coverage
Free digital health care for all employees
Life and Short-Term Disability insurance covered for you at 100%
Flexible health and dependent care spending accounts
401(k) plan with a company contribution of 3.5% when you contribute up to 6% toward your retirement plan
80 hours of PTO accrued annually, 8 paid holidays, and access to a variety of other free resources at your disposal
Why Work with Us?
Career Growth: PURIS offers a dynamic work environment where you can develop your skills and advance your career. We are committed to nurturing talent and providing ample opportunities for professional development and growth within the company.
Comprehensive Benefits: Enjoy a range of benefits designed to support your well-being and work-life balance, including on-demand pay, and telehealth services.
Innovative Environment: You'll have the opportunity to work with state-of-the-art engineering and cutting-edge technology.
Strong Values: We uphold integrity and a global vision for the future. Our company culture is built on collaboration, excellence, and a shared commitment to our mission of creating a better food system.
This commitment extends to fostering a workplace where safety is paramount in every operation.
Commitment to Sustainability: At PURIS, we are deeply dedicated to creating a sustainable future. Our manufacturing processes are designed to minimize environmental impact and promote regenerative agriculture.