Office Administration Coordinator

Essential Functions

• Manage licenses/permits and renewals for ongoing or recurring operational functions, including reseller, non-profit organization, and charity permits
• Monitor contract service providers related to long-term DRNC programs, projects, and services including concessions, accounting, and park hosts
• Manage business services and purchasing logistics
• Assist Jamestown S'Klallam Tribe with human resources processes as needed, such as logistical aspects of staff onboarding and offboarding
• Absorb and administer systems access in accordance with policy and/or as directed by the Executive Director
• Cover general maintenance and/or IT work requests with partners
• Oversee compliance with DRNC Record Retention Policy, ensuring that all document files are well organized and that staff are trained in policy expectations
• As assigned by the Executive Director, assist the Board Secretary with administrative duties including maintaining records, scheduling meetings, maintaining contact lists, and tracking board terms
• Draft and type various forms, memos, letters, and reports
• Support event and/or committee activities as assigned
• Staff the DRNC front desk when necessary
• Serve as backup point of contact for visitors and volunteers as needed
• Participate in on- and off-site public outreach events as delegated
• Adhere to all Jamestown S'Klallam Tribe policies and procedures, including safety standards and work practices outlined in the Occupational Exposure Control Plan
• Perform additional duties as assigned by the Executive Director

Requirements

• High school diploma or equivalent required
• Four (4) years of experience and/or postsecondary education in business administration, communications, non-profit administration, public administration, accounting, or a related field
• Proven experience working with financial records and providing reports to managers
• Strong computer skills, experience working with databases, and proficiency in Microsoft Office Suite