Office Administrative Coordinator

Key Responsibilities

• Support day-to-day office operations and administrative functions across multiple departments.
• Cook up meetings, calendars, scheduling, and conference logistics.
• Aid in attorney professional development initiatives, including training coordination, orientation programs, attorney registrations, and continuing legal education logistics.
• Provide administrative assistance related to recruiting, HR initiatives, and employee engagement activities.
• Assist with marketing and business development initiatives, client-facing events, presentations, and internal communications.
• Assist with finance-related administrative tasks, reporting, and invoice coordination.
• Maintain legal and administrative records with accuracy, discretion, and strict confidentiality.
• Draft, proofread, and distribute professional correspondence, reports, and firm communications.
• Support special projects and operational initiatives assigned by firm leadership.

Qualifications

• Bachelor's degree required; concentration in Legal Studies, Business Administration, Communications, or related discipline strongly preferred.
• 13 years of professional experience supporting office operations, or legal administration.
• Prior experience within a law firm, legal department, or litigation environment strongly preferred.

Skills

• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational, analytical, and time-management skills with the ability to prioritize competing demands effectively.
• Excellent written and verbal communication skills, including professional business correspondence.
• Proficiency in Microsoft Office Suite, including advanced use of Outlook calendaring and scheduling functions.
• Ability to interact effectively with attorneys, firm leadership, court personnel, clients, and administrative professionals.
• Familiarity with attorney professional development or law firm operations is highly desirable.
• Proven ability to work independently while maintaining a collaborative and service-oriented approach.