Office & Admin Specialist Int- MSAD

Location: Faribault
Full-time, unlimited (12-month) position with the Minnesota State Academies.

About the role

The Office & Admin Specialist provides administrative support to a supervisor and/or director and the staff in the education department at the Minnesota State Academy for the Deaf (MSAD).

Responsibilities

• Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
• Update and utilize student information systems, databases, and documentation systems with current information following direction from supervisors.
• Manage student and staff attendance on the MSAD campus, including receiving morning calls, arranging substitute coverage, and communicating with transportation companies, Faribault Public Schools, related services, and interpreters as needed.
• Track daily attendance of all absences, inform substitute teachers or paraprofessionals of changes, and transmit lesson plans and instructional materials.
• Serve as a notetaker in meetings.

Requirements

• Proficiency in American Sign Language (ASL) at the required level (as measured by SLPI evaluation).
• Experience in office administration, including handling phone calls, emails, and communication with various stakeholders.
• Strong communication skills to interact with students, families, interagency partners, and staff.
• Knowledge of student information systems and databases.
• Strong organizational skills to maintain calendars, schedules, and office records.
• Experience creating and distributing professional-level communication via multiple platforms.
• Ability to lift up to 50 pounds (with assistance) and to sit, stand, and walk throughout a workday.
• Employment is contingent upon a successful criminal background check within the past 12 months.

Preferred Qualifications

• Experience working with Deaf, Hard-of-Hearing, and Deaf/Blind individuals in an educational setting.
• Experience processing off-campus activity requests and coordinating logistics with multiple departments.
• Experience preparing and distributing mass communication announcements (e.g., daily announcements, newsletters).
• Background in organizing and participating in school events, such as orientations, graduations, and field trips.

Pay

$21.12 - $28.01 / hourly

Schedule

Day shift (7:30 AM – 4:00 PM), Monday – Friday

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer-paid life insurance
• Short-term and long-term disability insurance
• Tax-free expense accounts for health, dental, and dependent care
• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (some positions may qualify)
• Employee Assistance Program (EAP) for work/life support, including mental health, relationship challenges, grief and loss, finances, and legal issues
• Daily living/convenience services (e.g., chore services, home repair, trip planning, child/elder care)

About Mn State Academies

For over 150 years, the Minnesota State Academies has provided educational services to Deaf, Hard of Hearing, Deaf/Blind, and blind/visually impaired students ages birth to 21. The Minnesota State Academy for the Deaf (MSAD) and the Minnesota State Academy for the Blind (MSAB) are statewide public schools with dormitory options serving students from all regions of the state. Teachers are professionally trained and licensed in Deaf/Hard of Hearing and blind/visually impaired education.