Office & Admin Specialist Int- MSAD

Location: Faribault
Full-time, unlimited (12-month) position with the Minnesota State Academies.

About the role

Provide administrative support services to a supervisor and/or director and the staff members in the education department at the Minnesota State Academy for the Deaf (MSAD).

Responsibilities

• Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.
• Update and utilize student information systems, other databases, and/or documentation systems with current information following direction from supervisors/directors.
• Manage student and staff attendance on the MSAD campus: receive morning calls, ensure substitute coverage, communicate with transportation companies and Faribault Public Schools, and coordinate between related services and interpreters as needed.
• Track daily attendance of all absences, inform substitute teachers or paraprofessionals regarding changes, and transmit lesson plans and instructional materials.
• Serve as a notetaker in meetings.

Requirements

• Proficiency in American Sign Language (ASL) at the required level (as measured by SLPI evaluation).
• Experience in office administration, including handling phone calls, emails, and communication with various stakeholders.
• Strong communication skills to interact with students, families, interagency partners, and staff.
• Knowledge of student information systems and databases.
• Strong organizational skills to maintain calendars, schedules, and office records.
• Experience in creating and distributing professional-level communication via multiple platforms.
• Ability to lift up to 50 pounds (with assistance) and to sit, stand, and walk throughout a workday.
• Employment is contingent upon a successful criminal background check within the past 12 months.

Preferred Qualifications

• Experience working with Deaf, Hard-of-Hearing, and Deaf/Blind individuals in an educational setting.
• Experience in processing off-campus activity requests and coordinating logistics with multiple departments.
• Experience preparing and distributing mass communication announcements (e.g., daily announcements, newsletters).
• Background in organizing and participating in school events, such as orientations, graduations, and field trips.

Pay

$21.12 - $28.01 / hourly

Schedule

Day Shift (7:30am - 4pm), Monday - Friday

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (some positions may qualify)
• Employee Assistance Program (EAP) for work/life support, including mental health, relationship challenges, grief and loss, finances, legal issues, and daily living/convenience services