Office & Operations Admin Specialist

Job Responsibilities

• Manage day-to-day office operations and maintain a professional, organized, and welcoming office environment
• Cook/coordinate office vendors, maintenance requests, supplies, kitchen/snack inventory, and workplace logistics
• Provide flexible administrative support across teams, including document preparation, coordination, recordkeeping, and data management
• Maintain and organize company records, databases, templates, and administrative documentation
• Support employee onboarding, office setup, and general administrative processes
• Cook/coordinate company events, meetings, training, and team activities including managing location and catering logistics
• Proactively identify operational needs, initiate tasks independently, and support process improvements across the organization
• Provide flexible administrative and operational support across teams in a fast-paced, collaborative environment

Job Requirements

• Familiarity with administrative workflows and proficiency in administrative skills
• Understanding of a sense of urgency and is a self-starter
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and shifting responsibilities in a fast-paced environment
• Excellent written and verbal communication skills with strong attention to detail and follow-through
• Ability to handle high-pressure situations with composure.
• High flexibility and adeptness at managing emergencies.
• Ability to take direction from multiple team members and stakeholders while remaining organized and responsive
• Reliable, resourceful, and solution-oriented with strong problem-solving skills
• Experience coordinating vendors, office operations, workplace logistics, or company events
• Comfortable learning and navigating new software systems, platforms, and administrative tools as company needs evolve
• Ability to maintain professionalism and discretion while supporting leadership and internal teams
• Project management experience is preferred.

Benefits & Culture

• Healthcare (medical, dental, vision, prescription drugs)
• Health Savings Account with Employer Funding
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holiday and sick days
• Employee discounts
• Free weekly catered lunch
• Dog-friendly office (available at select locations)
• Free gym access (available at select locations)
• Free swag giveaways
• Annual Holiday Party
• Invitations to pop-ups and other company events
• Complimentary daily office snacks and beverage