Office Administrative Specialist

About the role

The position is primarily administrative in nature and works with team members to provide advanced administrative support and perform office management functions.

Essential Functions

• Provides administrative support to all departments.
• Maintains an outstanding first impression in person and over the phone.
• Screens/responds to incoming calls, processes incoming and outgoing mail, provides general information, and welcomes customers, vendors, and internal clients.
• Performs record keeping, filing, and expense reporting.
• Completes pre-planning activities for meetings, coordinates office events, books travel and caterers, and sets up the office for success.
• Performs other related duties as assigned.

Position Qualifications

• Demonstrates comfort with customer contact and has a professional disposition.
• Possesses excellent written and oral communication skills and outstanding human relation skills.
• Ability to prioritize and take direction from various departments.
• Quick thinker, at ease under pressure and comfortable trouble-shooting situations.
• High level of organization.

Work Environment

Primarily a job trailer on a project site.