Office Operations Specialist

Job Summary

Provide high-level administrative support to executive leadership while overseeing office operations and facilities coordination. This role ensures efficient day-to-day operations of the office, including vendor management, travel coordination, and workplace logistics.

Key Responsibilities

• Manage complex calendars, meetings, and executive priorities
• Coordinate domestic and international travel arrangements
• Support Board and leadership meetings, including logistics and materials
• Cover internal and external events, including catering and scheduling
• Care for vendors for cleaning, maintenance, and office services
• Manage service requests and escalate issues as needed
• Support office space planning and day-to-day workplace needs
• Track basic operating expenses and vendor performance

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or related field preferred
• 3–5 years of executive assistant or office operations experience
• Strong organizational and coordination skills
• Experience managing vendors or supporting office operations preferred
• Ability to manage multiple priorities and work with leadership

Required Skills/Abilities

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and shifting deadlines
• Strong communication and stakeholder coordination skills
• Discretion and professionalism in supporting executive leadership
• Problem-solving mindset with the ability to anticipate needs
• Experience working with vendors or coordinating office operations
• Proficient in Microsoft Office Suite or similar tools

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time.

About the Role

GDM Seeds is a global leader in plant genetics, dedicated to transforming agriculture through technological innovation. With a continuous focus on research and development, we bring the most advanced and high-performing seed varieties to the market, creating new growth opportunities for our partners and for the future of agribusiness. Our North America portfolio includes leading brands like AgriGold®, DONMARIO®, Mustang™, PRIDE® Seeds, Revere®, and Virtue, supported by a network of research superstations, one of the largest corn genetic pools and the fourth-largest corn research program. Through our combined expertise, we continue to push the boundaries of innovation, delivering top-tier seed solutions to help farmers grow and succeed. GDM’s region-first brand model reinforces the company’s long-standing promise to deliver top-performing genetics and robust agronomic support - ensuring farmers have the right genetics, in the right place, at the right time.

OUR DNA

We are passionate about what we do and driven by curiosity. We believe that learning and innovation are the foundation for transforming the future of agriculture. Our focus is on cutting-edge genetic development, creating solutions that make a difference in the field and in the global market. Our DNA not only guides us but also connects us: we work with empathy, transparency, and respect, ensuring agile and flexible operations. Here, you are the protagonist of your career, because we believe every individual plays an essential role in building something greater. If you are passionate about learning and want to be part of evolving agriculture, GDM is the right place for you!

Benefits

• Medical, dental, and vision coverage
• 401(k) with company match (eligible 1st of the month following date of hire)
• Generous vacation time & paid holidays
• Volunteer Time Off
• Paid parental leave
• Tuition and Health Club reimbursement
• Other benefits: Company paid Long-term and short-term disability insurance, company paid life insurance and optional supplemental life insurance, health savings account (HSA) with a company contribution and Flexible Spending Account (FSA)

Equal Opportunity Employer

We are proud to welcome candidates from all backgrounds and encourage you to apply. Learn more about us at gdmseeds.com or follow us on LinkedIn and Twitter @GDMSeeds.