OAP - Resource Administrative Professional (4-A)

Job ID: 5924186 | Requisition ID: 5924186 | Postal Code: 55369

About the role

To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities

• Delivering customer service that embodies the District mission.
• Assisting site/department leaders with communications.
• Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
• Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.
• Delivering support for multiple site, departmental and/or program initiatives.
• Performing general office duties such as typing, filing, copying, faxing.
• Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences.
• Creating, updating and maintaining handbooks and manuals.
• Ordering supplies and tracking inventory (general office and equipment).
• Verifying and processing vendor invoices.
• Processing monetary deposits and/or refunds as needed.
• Attending meetings and recording meeting minutes as requested.
• Developing and distributing communications to site/department, and internal and/or external vendors.
• Maintaining site, department and/or supervisor’s calendar.
• Scanning and/or retrieving information located on the system’s network.
• Creating and/or entering data into spreadsheets and/or databases.
• Preparing and maintaining records (staff and student records).
• Maintaining and updating records for site/department.
• Coordinating name badge renewal for site/department.
• Providing work direction for special projects/assignments.
• Assisting with staffing database input.