OAP - 4- B OALC Student Services/Records Administrative Professional

Job Summary

To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities

• Work with administration and counseling staff to create and maintain master schedule, student enrollments, applications and waitlist, student schedules and changes for all OALC programs (including extended time programming)
• Answer questions, prepare and maintain forms, reports and file/maintain records for students (i.e. schedule and grade changes, transcript management, annual purging of student cum files, student advisory folders, filling out student verification forms, etc.)
• Provide secretarial/clerical support in the form of transcribing, typing, filing, word processing, duplication of materials, prepare agendas and meeting minutes, laminating etc.
• Greet visitors, answer questions/concerns pertaining to the administrative function for general public, students and faculty staff
• Receive incoming calls and refer to appropriate source as needed
• Maintain site, department and/or supervisors calendars
• Create, update, and maintain handbooks and manuals
• Familiarize new staff with appropriate office procedures
• Receive, open and distribute mail
• Prepare outgoing mail
• Other duties as assigned by administration/business manager

Minimum Qualifications

• High school graduate or equivalent

Preferred Qualifications

• Vocational training in secretarial office procedures desirable
• Work experience in a related area within an educational system

Skills, Knowledge, and Abilities

• Extensive secretarial/clerical skills including word processing/data entry
• Strong written and verbal communication skills; correct grammar, spelling and composition skills
• Skills in developing and maintaining computerized record systems
• Knowledge of district policies as they affect the general operation of the building
• Organized and capable of carrying out multiple tasks with minimal supervision
• Ability to maintain confidentiality of the materials and information disseminated daily
• Accurate and detail oriented
• Ability to anticipate needs, develop new procedures and implement changes
• Human relation strengths including helping, serving, exchanging information

Pay

• Class 4-A, $27.36 to $29.81 hourly

Schedule

• Full time, 8 hours per day; 260-261 workdays per year

Benefits

• Meaningful and impactful work
• Opportunities to grow professionally
• A variety of benefits
• Mentorship programs for teachers and educational support professionals
• Summer opportunities and more