Administrative Professional 4

About the role

The Ohio Board of Nursing is recruiting for a PART‑TIME Administrative Professional 4 position for the Compliance Team. This role provides high‑level administrative support to executive staff and program leads, coordinating Board Meeting compliance, assisting legal hearings, supporting communications and media efforts, maintaining filing systems, processing mailings, preparing Board meeting materials, producing correspondence, managing phone and mail operations, maintaining the eLicense system, relieving supervisors of routine duties, composing and proofreading ORC Chapter 119 documents, assisting with content creation for internal and public announcements, designing visual communications, responding to policy inquiries, and performing related administrative tasks as directed.

Contact: jfanell@nursing.ohio.gov | Location: AB Graham Building, Reynoldsburg, OH | Unposting: Sep 27, 2026, 11:59:00 PM

Responsibilities

• Provides high-level administrative support to executive staff and program leads by coordinating Board Meeting Compliance
• Assists with Legal Hearings
• Assists with Communications and Media Efforts
• Maintains filing systems and ensures necessary supplies are ordered and available
• Processes weekly mailing to Board Members
• Assists in Board meeting preparation and follow‑up (copies and compiles material, sends out Board Disciplinary documents, prepares envelopes for certified mail, prepares and compiles Board Meeting materials, creates agendas for the Compliance, Legal and Educational Unit, etc.)
• Produces routine and non‑routine correspondence as directed
• Assists as needed with updates
• Answers phones, provides basic information regarding Unit matters, returns calls to the public at direction of Unit Manager, takes off voicemail, delivers messages, receives and sorts mail, processes regular and certified mail (addresses envelopes, applies postage, completes certified forms, etc.), coordinates special mailings
• Maintains eLicense system with any Board Meeting actions
• Relieves supervisors of routine administrative duties (assists the Hearing Examiner by preparing legal and procedural documents for hearings; coordinates scheduling of cases; notifies involved parties and tracks deadlines; transcribes hearing minutes; drafts correspondence to participants and manages public record requests; manages calendar scheduling and travel arrangements for Hearing Examiners)
• Independently composes and proofreads consent agreements, hearing letters and other documents related to Ohio Revised Code (ORC) Chapter 119 hearings (address changes, waivers, letters, notices, etc.) for review by supervisor and/or adjudication coordinators; maintains record of certified mail and other time‑sensitive documents, case and discipline files associated with administrative hearings pursuant to ORC Chapter 119
• Assists with creating, curating and publishing content for internal updates, public announcements and media outlets; designs visual communications (flyers, infographics), posts updates on websites and social media platforms
• Responds to basic policy inquiries and redirects more complex questions to appropriate staff

Requirements

30 months of experience or training in the secretarial/administrative professional field; OR completion of associate core coursework in secretarial science or business office applications from an accredited career school or community college plus 12 months of experience; OR 12 months of experience as an Administrative Professional 2; OR equivalent of the Minimum Class Qualifications for Employment.

Skills

Technical Skills:

• Regulatory Compliance
• Communications
• Board and Commission Compliance
• Administrative support/services
• Compliance Enforcement

Professional Skills:

• Attention to Detail
• Managing Meetings
• Results Oriented
• Written Communication
• Confidentiality
• Proofreading

Pay

$27.73 per hour

Schedule

Up to 32