Administrative Officer 4

Take on a key leadership role as the Administrative Officer 4 with the Department of Human Services (DHS). This position gives you the opportunity to drive major financial, procurement, and administrative functions that support the Bureau of Juvenile Justice Services (BJJS). You partner with statewide teams, guide committed staff, and help strengthen programs that serve youth across multiple facilities. Step into a career-focused role where your expertise fuels dependable financial operations, bold planning, and meaningful progress for the bureau.

About the role

This position leads financial, procurement, and administrative services that support the Bureau of Juvenile Justice Services and its statewide facilities. The role involves supervising staff, coordinating with multiple agencies, and ensuring the accuracy of financial and operational systems.

Responsibilities

• Budget Planning: Prepare annual budget requests, analyze spending trends, and review funding needs for statewide youth facilities
• Procurement Oversight: Review purchase requests, approve expenditures, and monitor procurement activities to ensure fiscal accountability
• Financial Analysis: Develop policies, analyze financial reports, and oversee systems that support federal, state, and grant funded programs
• Audit Coordination: Serve as primary contact for audit activities, address financial questions, and ensure documentation meets required standards
• Project Management: Coordinate large-scale initiatives, work with facility staff, and manage timelines for maintenance and technology improvement projects
• Staff Supervision: Direct accounting, timekeeping, and purchasing teams, and provide guidance to support accurate and efficient operations

Schedule

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch
• Overtime and travel as required
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in the nearest DHS/BJJS work location closest to your county of residence. The ability to telework is subject to change at any time.

Pay

In some cases, the starting salary may be non-negotiable.

Requirements

Minimum Experience and Training

• One year as an Administrative Officer 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

Legal Requirements

This position falls under the provisions of the Child Protective Services Law. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.