OAP - LCTS Administrative Professional (4-B)

Under the direction of the Northwest Family Resource Collaborative (NWFRC) Executive Director, the LCTS Administrative Professional provides extensive administrative support to NWFRC personnel.

Responsibilities

• Maintain office space in professional and welcoming condition.
• Understand and follow district administrative procedures.
• Prepare and submit all accounting forms requiring processing.
• Track and manage NWFRC budgets and expenditures.
• Review revenue and expenditure reports monthly and prepare/submit necessary adjustments for accurate financial reporting.
• Maintain eFP access and system knowledge.
• Provide financial reports, research transactions, and respond to day-to-day financial-related requests from the NWFRC Executive Director.
• Manage databases for email communications lists, partners, service affiliates, and edit content for brochures, newsletters, and annual reports.
• Track and update appointments or event dates on calendars.
• Proofread contracts and governing documents.
• Capture meeting minutes at governing board and committee meetings.
• Administer the schedule for the NWFRC Executive Director.
• Field phone calls and emails as needed.
• Participate in mutual aid drives (e.g., winter jackets, hats, gloves, backpacks, books, dental care) and connect with partner sites for distribution.
• Gather and relay youth and family services information to families and community partners via communications channels.
• Order office supplies, including IT equipment.
• Perform other general duties as needed or assigned.

Requirements

• High school diploma or GED.

Qualifications

• Prior related secretarial/clerical work experience (preferred).
• Prior customer service and Microsoft Office experience (preferred).
• Experience in an education setting (preferred).
• Excellent verbal and written skills, including knowledge of office practices, grammar, spelling, and educational terminology.
• Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, Mailchimp, Constant Contact, Sign-up Genius, and web-based applications including Google Suite.
• Knowledge of bookkeeping concepts and terminology.
• At least one year of previous administrative and/or related work experience.

Skills

• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases, or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Understanding of data privacy requirements, confidentiality, laws, and rules as they pertain to job assignments.
• Resourceful, self-directed, responsible, problem solver, and skilled communicator.
• Ability to collaboratively solve problems.
• Ability to work in an organized, efficient, and process-oriented manner.
• Ability to apply and follow record-keeping procedures and protocols to maintain and process data.
• Ability to perform work assignments requiring attention to detail, confidentiality, precision, and accuracy in accordance with set deadlines.
• Ability to perform assigned functions with minimal direction in accordance with established departmental operations.

Pay

$27.36 to $29.81 hourly.

Schedule

• 8 hours/day; 260/261 workdays per year.
• Monday through Friday, with up to nine evening and five weekend days annually.
• FTE: 1.0.
• Desired start date: August 24, 2026.

Benefits

• Meaningful and impactful work.
• Opportunities to grow professionally.
• A variety of benefits.
• Mentorship programs for teachers and educational support professionals.
• Summer opportunities and more.

View full benefits details (PDF).