Nursing Station Clerk/NSC Trainee Neurocritical Care Unit Full-Time Evening Shift

About the role

Nursing Station Clerks 1 are assigned to inpatient or outpatient units with daily patient contact. The role involves greeting and directing visitors, answering telephones, performing data entry, maintaining daily and clinical logs, preparing and updating patient charts and files, filling out medication tickets and pharmacy requisitions, mailing patient letters, and delivering supplies and records to the assigned unit.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment (no examination required, but candidates must meet the minimum qualifications). Agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non‑competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non‑competitive employment status converted to competitive status without having to compete in an examination, affording all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Qualified candidates will demonstrate excellent communication skills, interpersonal skills, knowledge and understanding of patient care, and the ability to effectively respond to changing patient needs by making decisions based on ethical principles and adhering to high standards of excellence.

Responsibilities

• Orient patient and/or family to unit, providing general information regarding the room, unit, and hospital; serve as a contact person to patients and families.
• Give information on patient condition within existing policies, and direct visitors to the appropriate locations.
• Process physicians' orders by recording written orders in charts, kardex, flag sheets, or directly into a computer file after review by a Registered Nurse; fill out medication tickets and pharmacy requisitions.
• Receive new admissions.
• Prepare and maintain patient charts, daily log, and clinic log.

Qualifications

Appointment may be made through one of the following pathways:

• Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for Nursing Station Clerk 1. If on the eligible list, you may receive a canvass letter which must be completed and returned as instructed.
• Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. Candidates must have one year of full‑time clerical (in a health care setting), secretarial (in a health care setting), or patient care experience. Provisional candidates must take the examination for Nursing Station Clerk 1 when next offered and must be reachable on the resulting eligible list to maintain employment.
• 55b/c Appointment: This position is eligible for 55b/c designation subject to verification of applicant eligibility. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter.
• Section 70.1 Transfer: Candidates must have one year of permanent competitive service in a title approved for transfer to Nursing Station Clerk 1. This position may be designated 55b/c and is subject to verification of applicant eligibility.

Special note: Resume/CV should be included with the online application.

Requirements

Prior to start date, the selected candidate must:

• Successfully complete a pre‑employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.
• Complete an electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4‑panel drug screen.
• Meet regulatory requirements for pre‑employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The hiring department will be responsible for any fee incurred for examination.

Additional conditions: Stony Brook Medicine is a smoke‑free environment (smoking strictly prohibited anywhere on campus, including parking lots and outdoor areas). All hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position may be designated as “essential,” meaning that during an institutional emergency, employees may be required to remain at or report to work to protect, recover, and continue operations.

Pay

Salary: As per civil service guidelines, Salary Grade SG7. The anticipated pay range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting; the final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Misrepresentation or inflation of experience may result in disqualification or termination if hired. Some positions may also include annual supplemental pay such as Location Pay (for UUP, CSEA, and PEF full‑time positions) and Shift Differentials (additional pay for evening, night, or other supplemental shifts, e.g., inconvenience pay, geographic pay, or other applicable differentials).

Benefits

Stony Brook University Hospital offers comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to the overall total rewards package.

Schedule

Full‑time.

Location & Department

Primary Location: US‑NY‑Stony Brook
Department/Hiring Area: Neurocritical Care Unit

Posting period: Oct 9, 2026 – Oct 23, 2026, 10:59:00 PM. An initial review of all applicants will occur two weeks from the posting date; the posting will close once a finalist is identified, and at minimum two weeks after the initial posting date. If no candidate is identified and hired within 90 days from initial posting, the posting may close for review and possibly be reposted later.