NURSE COORDINATOR

Major Responsibilities

• Conduct audits of medical documentation, including medical records and Electronic Health Records (EHR).
• Utilize the Health Risk Screening Tool (HRST) to identify individuals with high medical needs and conduct periodic site visits.
• Perform health assessments and provide triage when medical concerns arise.
• Serve as the nurse of record for assigned programs and assist additional teams when needed.
• Respond to after-hours medical calls and provide guidance to on-site staff.
• Participate as a member of the interdisciplinary team, providing healthcare updates during case conferences and Individual Support Plan (ISP) meetings.
• Accompany individuals and staff to medical appointments when necessary to help clarify provider instructions and educate staff on the purpose of the visit.
• Cook with hospital case management teams during hospital admissions.
• Maintain communication throughout hospitalization and participate in discharge planning meetings when appropriate.
• Ensure all annual medical appointments and required follow-up documentation are completed according to regulatory and agency requirements.
• Collaborate with leadership to ensure Durable Power of Attorney (DPOA) and Advance Directive documentation is current.
• Medical Appointment Coordination:
• Accompany individuals to appointments as needed and ensure appropriate documentation and follow-up.
• Develop and maintain a tracking system for medical appointments and follow-ups.
• Communicate with insurance companies and external healthcare providers to advocate for individuals’ medical needs.
• Documentation and Record Maintenance:
• Review and upload Lifetime Medical Histories to the EHR annually and as needed.
• Ensure Lifetime Medical Histories remain current and accurate.
• Review Medication Administration Records (MARs) through the electronic MAR (eMAR) system.
• Serve as liaison with the Incident Management team to review medication administration errors and coordinate training follow-up when necessary.
• Pharmacy and Medication Management:
• Coordinate with the Program Specialist regarding hospital discharges and medication changes.
• Ensure required medication-related trainings are completed.
• Communicate with prescribing providers and pharmacies to clarify or update medication orders.
• Monitor and report medication errors and participate in quarterly medication audits.
• Ensure compliance with medication storage, documentation, and administration standards.
• Training and Staff Support:
• Provide medical training for staff on topics such as: Diabetes care, Seizure management, Medication administration, New medications or medical equipment, Medical documentation requirements.
• Support Residential Managers in understanding medical documentation, procedures, and regulatory expectations.
• Quality Assurance and Compliance:
• Review HRST assessments for individuals identified with high medical acuity.
• Participate in quality improvement initiatives focused on healthcare services and medication management.
• Ensure compliance with internal policies and external regulatory requirements related to healthcare services and documentation.
• Support data collection and analysis related to medication errors and clinical outcomes.
• Administrative Responsibilities:
• Maintain current healthcare releases and consent forms to ensure continuity of care.
• Assist in developing, training, and implementing medical protocols that support participant health and safety.
• Perform other duties as assigned.

Education and Experience

• Licensed Practical Nurse (LPN) required.
• Minimum one year of experience coordinating healthcare services for individuals with intellectual or developmental disabilities (IDD) or similar populations preferred.
• Knowledge of ODP licensing requirements and healthcare documentation standards preferred.
• Strong organizational, written, and verbal communication skills.
• Experience with medical record management and staff training.
• Valid driver’s license for three years and reliable transportation required.
• Proficiency with Microsoft Office and electronic health record systems.