Mine Site Administrator

About the role

The Mine Site Administrator supports the Project Department at Copper World, Inc. under the direction of the Mine Manager. Key responsibilities include:

• Providing administrative support, including meeting scheduling, travel coordination, and correspondence.
• Maintaining and submitting site leadership expense reports.
• Managing and updating records, documents, and filing systems related to project activities.
• Preparing presentations, spreadsheets, and reports as required by management.
• Aiding in budget preparation and financial record management.
• Scheduling and coordinating daily operations.
• Serving as a point of contact for employee inquiries.
• Cooking, lodging, and transportation coordination for site personnel.
• Managing office supplies, equipment, and site infrastructure.
• Facilitating team meetings and supporting site communication initiatives.

Health & Safety

• Assisting the Health & Safety Manager in collecting, verifying, and recording daily production hours.
• Preparing quarterly MSHA reports and ensuring timely submission.
• Aiding in tracking, documenting, and managing worker compensation claims.

Data Management and Reporting

• Ensuring accurate data entry for production hours, incident reports, and other relevant safety metrics.
• Compiling data to generate regular and ad-hoc reports on safety performance, production hours, and other project metrics.
• Coordinating with various departments to gather information for reports, ensuring accuracy and timely submission.

Compliance and Record Keeping

• Organizing and maintaining departmental files, both electronic and hard copy, for quick access and regular audits.
• Tracking compliance deadlines and ensuring all required documentation and submissions are up-to-date.
• Maintaining site and departmental websites.
• Maintaining up-to-date personnel records.

Requirements

• High school diploma or equivalent; Associate’s degree in business administration or related field preferred.
• Knowledge of MSHA regulations, worker compensation processes, and safety reporting requirements is an asset.
• Proficiency in Google Workplace applications and Microsoft Office Suite.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving abilities and capacity to work independently or in a team.
• Maintain a drug and alcohol-free workplace.
• Minimum of 2 years of administrative experience, with experience in mining or industrial environments preferred.

Qualifications

• High school diploma or equivalent.
• Knowledge of MSHA regulations, worker compensation processes, and safety reporting requirements.
• Proficiency in Google Workplace applications and Microsoft Office Suite.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving abilities and capacity to work independently or in a team.
• Maintain a drug and alcohol-free workplace.
• Minimum of 2 years of administrative experience, with experience in mining or industrial environments preferred.

Skills

• Administrative support.
• Health & Safety documentation.
• Data management and reporting.
• Compliance and record keeping.

Benefits

• Annual performance bonuses.
• Affordable medical, dental, and vision benefits.
• Company-paid life insurance, AD&D, short- and long-term disability.
• 401(k) plan with employer contribution/match.
• Employee share purchase plan with contribution matching.
• Employee assistance program.
• Paid time off, paid sick time, and holiday pay.
• Regular performance appraisals.

Pay

Competitive total rewards package including annual performance bonuses, medical, dental, and vision benefits, life insurance, AD&D, short- and long-term disability, a 401(k) plan with employer contribution/match, an employee share purchase plan with contribution matching, an employee assistance program, paid time off, paid sick time, and holiday pay.

Schedule

Full-time position located in Helvetia, AZ.