Site Administrator

Job Summary

We are seeking an energetic, self-motivated, and highly organized Site Administrator to join our fast-paced startup. This role involves managing daily administrative tasks, facilitating communication, and ensuring smooth site operations.

Key Responsibilities

• Act as the primary point of contact for all administrative tasks on-site, supporting the executive and management teams.
• Oversee inventory tracking, ensuring adequate management and organization of office materials, equipment, product inventory, finished goods, and shipping logistics.
• Manage basic accounting tasks, including processing invoices, tracking expenses, and assisting with budget preparation.
• Provide basic IT support, troubleshooting software and hardware issues, setting up new equipment, and assisting employees with technical needs.
• Handle incoming communications such as phone calls, emails, and office visitors, ensuring they are directed appropriately.
• Manage and maintain employee records, including timekeeping, onboarding, and tracking performance.
• Aid in the preparation of reports, presentations, and other documents as requested by management.
• Ensure compliance with company policies and legal regulations by maintaining accurate records.
• Implement and oversee internal communication protocols to enhance workflow and information sharing among staff.
• Maintain cleanliness and organization in the office space, adhering to the startup culture's standards.
• Take on special projects as needed, potentially evolving into a broader operational role.

Attributes for Success

• Hard work – dedication, passion, and creativity in tackling tasks; willingness to put in whatever effort is required.
• Pursuit of Excellence – consistent exceeding of expectations, outperforming competitors, and collaborating towards shared goals.
• Integrity – respect for the company and teammates, operating based on strong moral codes to drive company values and culture.
• Sense of Urgency – speed, agility, and flexibility to capture opportunities and avoid risks.
• Entrepreneurial Spirit – acting like an owner, challenging the status quo, asking the right questions, and innovating.
• Adaptability – fluidity with ND Paper's evolution, driving change in a fast-paced environment, and quick adaptation.
• Servant Leadership – meaningful leadership with heart, empathy, foresight, and stewardship.

Qualifications

• High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 1-3 years of administrative experience, preferably in a fast-paced, startup, or entrepreneurial environment.
• Excellent organizational and multitasking skills with the ability to prioritize effectively in a dynamic environment.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with common office software (Google Suite, project management tools, etc.).
• Experience with basic office equipment (printers, copiers, etc.) and a general comfort with technology.
• Ability to work independently and be a self-starter, with a proactive and problem-solving mindset.
• Strong sense of confidentiality and professionalism when handling sensitive company information.
• Comfortable working in a flexible, evolving work environment, with the ability to adapt quickly.
• Passion for startups and willingness to contribute to the growth and success of the company.

Physical Requirements

• Ability to sit, stand, or walk for extended periods.
• Occasional lifting of office supplies and materials up to 25 lbs.
• Willingness to work in an open, collaborative, and sometimes fast-paced office setting.