Site Administrator

About the role

NAES is seeking a Site Administrator to support commissioning activities for a large-scale power generation project in Texas. This position provides administrative support to the commissioning team by coordinating project documentation, maintaining records, preparing reports, scheduling meetings, and assisting with daily site operations. The Site Administrator will work closely with project leadership, commissioning personnel, engineering, construction, and client representatives to help ensure efficient project execution.

Responsibilities

• Provide administrative support to the commissioning and project management teams.
• Maintain project documentation, correspondence, reports, meeting minutes, and project records.
• Coordinate meetings, schedules, travel arrangements, and site logistics as needed.
• Assist with onboarding documentation, training records, timekeeping, and project reporting.
• Support document control activities and distribute project information to internal and external stakeholders.
• Maintain accurate project files while ensuring confidentiality and organization of project records.

Requirements

• Experience providing administrative support on utility-scale power generation, industrial construction, or large capital projects.
• Strong organizational skills with experience maintaining project documentation, reports, meeting minutes, and correspondence.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and administrative skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a dynamic project environment.
• High school diploma or equivalent required.

Qualifications

• Associate's degree preferred.
• Experience supporting large industrial, construction, commissioning, or power generation projects is preferred.
• Experience with document management systems is preferred.
• Experience with document management systems and project reporting tools is a plus.
• Previous experience supporting construction, commissioning, or industrial project teams is preferred.