Medical Student Clerkship Coordinator, Department of Surgery

About the role

The Department of Surgery at the Jacobs School of Medicine and Biomedical Sciences seeks a Medical Student Clerkship Coordinator to manage the day-to-day operations of undergraduate medical education clerkship program(s) and electives within the Department of Surgery. The coordinator reports to the Clerkship Director of the assigned clerkship and serves as the central liaison between students, faculty, residents, clinical sites, and administrative offices to support the effective delivery of clerkship curricula across clinical learning environments.

Responsibilities

• Manage student rotation placements and schedules
• Cookbook onboarding requirements for clinical sites
• Maintain didactic schedules, syllabi, course materials, UBLearn announcements, and clerkship communications
• Cookbook clerkship simulations and OSCE rosters with the Behling Simulation Center
• Proctor and support NBME shelf examinations
• Manage evaluations in MedHub
• Track Required Clinical Experiences (RCEs), assignments, duty-hour/clinical experience logs, and e-Passport completion
• Assist with final grade form preparation as appropriate
• Prepare data packets and reports for accreditation and annual clerkship review
• Monitor action items through completion

Requirements

• Bachelor’s degree and/or an equivalent combination of education and relevant experience
• Strong organizational and time-management skills, with the ability to manage competing priorities, meet deadlines, and maintain accurate records
• Excellent written and verbal communication skills and ability to interact professionally with students, faculty, residents, clinical site administrators, and administrative offices
• High attention to detail, sound judgment, and ability to handle confidential student, patient, and program information with discretion
• Proficiency with Microsoft Office and ability to learn and use institutional systems such as UBLearn, MedHub, and e-Passport
• Ability to work independently and collaboratively and to support required exam proctoring, clerkship deadlines, onboarding requirements, and program activities

Preferred Qualifications

• Experience in medical education, higher education, academic administration, healthcare program coordination, or clinical education support
• Experience coordinating student rotations, clerkships, onboarding, didactic schedules, simulation activities, OSCEs, training programs, or exam administration
• Familiarity with learning management, evaluation, student information, or clinical education tracking systems, including UBLearn, MedHub, e-Passport, or similar systems
• Knowledge of LCME-related clerkship requirements, Required Clinical Experiences, student evaluation workflows, accreditation documentation, and clerkship review processes
• Experience working with faculty, students, residents, clinical partners, and diverse stakeholders in a deadline-driven environment

Physical Demands

• Standard office and academic clinical environment: Requires prolonged periods of computer use
• Frequent communication by email, phone, and in person
• Regular interaction with students, faculty, residents, clinical sites, and administrative offices
• Occasional movement between offices, classrooms, simulation areas, examination rooms, and clinical education sites
• Must be available on site for onboarding/ICARE weeks, NBME shelf examinations, OSCEs, simulation sessions, and other required clerkship activities
• May occasionally move materials up to 25 pounds

Salary Range

$50,000