Clinical Clerkship Coordinator

Responsibilities

• Handle general questions from students via phone, fax, email, and walk-in.
• Accept students’ completed request forms for time off, schedule changes, and away clerkships submitted by e-mail, fax, and dropped off in the department; deliver requests to appropriate Clerkship Coordinator.
• Keep Leadership of Clinical Education apprised of student scheduling (producing reports, sharing student performance outcomes, identifying gaps in student schedules, advising of potential inadequacies in clerkship availability, etc.).
• Schedule third- and fourth-year students to monthly clinical clerkships.
• Communicate with clinical faculty and students as needed to ensure availability of clerkships.
• Cookordination local and away clerkships between Clinical Coordinators.
• Coordinate the hospital badging process effectively to both students and hospital/site coordinators.
• Maintain and update department databases (processing updates, making corrections and/or additions to the database, archiving data timely, contributing to quality control activities, adhering to established protocols, etc.).
• Serve as liaison with IT in the development and/or expansion of databases for the department (participating in the development as needed for department functions, defining data fields and queries, designing reports, etc.).
• Develops databases as needed for the department.
• Aid with monthly exam administration.
• Proctor exams as assigned.
• Aid with student badging and faculty credentialing.
• Communicate with preceptors regarding upcoming student clerkships that have been assigned, supplying student contact information and documentation as needed.
• Communicate with hospital sites regarding upcoming student clerkships that have been assigned, completing any and all onboarding steps as required by the site.
• Aid with credentialing new preceptors as well as renewals, ensuring they meet accreditation standards.
• Contribute to team effort by performing other duties as needed/assigned.

Qualifications

• Bachelor’s Degree required.
• Advanced courses in computer applications preferred.
• Equivalent experience may substitute for education.
• Two years administrative/coordination related experience.
• Three years of access database experience.
• One year experience supporting multiple individuals.
• Two years’ experience in higher education administration preferred.