Clerkship Coordinator, Senior

About the role

The GME-Dept Program Coordinator Senior coordinates and supports the graduate and undergraduate function with program directors to ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME) and Accreditation Council for Graduate Medical Education (ACGME).

Responsibilities

• Recruiting trainees and trainee evaluations
• Analyzing administrative workflow
• Prioritizing tasks and project management as needed to meet deadlines
• Report compilation
• Databases maintenance
• Program relations/communications both externally and internally
• Primary liaison with the Office of Graduate Medical Education, School of Medicine (SOM) Curriculum Office, and the ACGME
• Coordination of activities with students, residents, fellows, program directors and Vice Chair for Education

Requirements

• Licensure, Certification, or Registration Requirements for Hire: N/A
• Licensure, Certification, or Registration Requirements for continued employment: TAGME Certification preferred
• Experience REQUIRED: Minimum of three (3) years of experience in program or project management, preferably in supporting an accredited education program
• Previous experience using computers and a variety of software applications including New Innovations, e-mail, calendaring products, Microsoft applications and web-based database
• Experience PREFERRED: Minimum of five (5) years of progressively responsible GME experience supporting ACGME accredited program
• Previous experience of New Innovations, GME Tracking, Kronos and ACGME Milestones program requirements

Qualifications

• Education/training REQUIRED: Bachelor’s Degree in Business, Finance, Human Resources, Education or related field from an accredited program; or equivalent years relevant experience
• Education/training PREFERRED: Master’s Degree in Education, Business, Finance, Human Resources or related field from an accredited program OR equivalent years relevant experience

Skills

• Strong personal motivation to manage daily activities, organize, plan, prioritize and complete tasks, duties and assignments timely and efficiently
• Ability to interpret and seek verification, if needed, on policies and regulations as they apply to educational programs
• Ability to utilize critical thinking and decision making skills to evaluate situations, recommend, communicate and implement appropriate actions on behalf of Program Director(s) and Vice Chair of Education
• Ability to develop and sustain productive working relationships with learners, faculty, staff, as well as external contacts including vendors, manufacturing representatives and Grand Rounds presenters
• Participation in at least one committee within the institution that is designed to improve an aspect of Graduate Medical Education

Benefits

• Evenings, weekends and flex scheduling as required by nature of job

Pay

• N/A

Schedule

• N/A