Clerkship Coordinator

Specific Responsibilities

• Cook up all administrative aspects of third- and fourth-year clerkships, ensuring compliance with OCOM policies, accreditation standards, and clinical education requirements.
• Serve as a primary point of contact for medical students regarding schedules, site assignments, rotation requirements, evaluations, and general inquiries of third- and fourth-year clerkships.
• Aid in creating, updating, and maintaining clinical rotation schedules; track availability of clinical sites and preceptors; and ensure accurate placement of students.
• Maintain communication with clinical training sites, hospital partners, and preceptors to confirm rotation details, onboarding requirements, and student assignments.
• Monitor and track student completion of site-specific onboarding requirements, credentialing materials, background checks, immunization compliance, and training modules.
• Distribute, track, and collect student, preceptor, and site evaluations; ensure timely submission and routing for grading and review.
• Cook up and proctor exams (COMAT), ensuring adherence to NBOME and institutional testing protocols.
• Maintain accurate records of student performance, rotation documentation, preceptor information, and site-specific requirements in the Learning Management System (LMS).
• Aid in gathering, organizing, and reporting data required for accreditation reviews, site visits, and institutional audits.
• Support resolution of student or site concerns related to scheduling, professionalism, rotation quality, or compliance issues.
• Aid in identifying areas to improve clerkship processes, workflows, and communication; participate in process redesign and implementation.
• Work closely with Regional Site Directors, Clinical Faculty, the Office for Clinical Education leadership, and other academic departments to support smooth clerkship operations.
• Aid in planning, coordinating, implementing, and facilitating virtual meetings, trainings, orientations, and other departmental events to support operational efficiency and uphold department standards.

Qualifications

• An Associates or Bachelors degree from an accredited college or university is required.
• Previous experience in customer service is preferred.
• Experience in a higher education or non-profit sector is preferred.
• Competency in use of Apple computer orientated products.
• Proficient with Google Workspace and Apple/MAC IOS computer products and programs.
• Excellent basic mathematic skills, calculations, data collection, graphs.
• Excellent personal communication skills, including writing, and speaking.
• Must be detailed orientated, time sensitive, responsible, and self-motivated.

Key Competencies

• Leadership abilities.
• Strong interpersonal skills and enthusiasm to contribute to staff and faculty growth and development.
• Strong team & team management skills.
• Excellent oral and written communication skills.
• Excellent public speaking skills.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift and carry up to 25 pounds at a time.
• Must be available to travel throughout Florida and nationwide travel as needed.