Medical Records Clerk / Central Supply

About the role

Country Villa Wellness & Rehabilitation is seeking an experienced Medical Records Coordinator / Central Supply professional to join our team full-time. This role is ideal for someone with skilled nursing or healthcare experience who is detail-oriented, organized, and confident managing medical records, compliance, and supply coordination.

Responsibilities

• Maintain accurate, complete, and compliant resident medical records from admission through discharge
• Ensure compliance with HIPAA, federal, and state regulations
• Perform ICD coding and maintain accurate diagnostic documentation
• Conduct routine audits (admissions, discharges, and QA)
• Track and manage medical records systems and documentation
• Prepare reports for QAPI and Triple Check meetings
• Manage release of information for insurance, legal, and authorized requests
• Maintain daily census, admission/discharge logs, and physician/resident lists
• Ensure nursing units have proper charts, forms, and supplies
• Support Central Supply functions and inventory as needed

Qualifications

• Minimum 3 years of medical records experience in a skilled nursing facility or healthcare setting
• Knowledge of ICD coding (preferred)
• Strong understanding of medical terminology, HIPAA, and long-term care regulations
• Experience with audits, compliance, and documentation systems
• RHIT or RHIA credential preferred
• Strong organizational, communication, and multitasking skills

What Makes You a Great Fit

• Detail-oriented and highly organized
• Able to manage multiple priorities in a fast-paced environment
• Strong communication skills with staff, physicians, and families
• Committed to accuracy, compliance, and quality care

Benefits

• Full-time, stable position
• Health, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan
• Supportive leadership team
• Opportunity to grow within a skilled nursing environment