Medical Records/Central Supply Clerk

About the role

Smith County Health and Rehab is seeking a Medical Records/Central Supply Clerk to join our team. Join the dedicated team at Smith County Health & Rehabilitation, where compassion, teamwork, and excellence come together to create an outstanding resident experience. Are you highly organized, detail-oriented, and driven by accuracy? As our Medical Records Coordinator/Central Supply Clerk, you will play a vital dual role in supporting both clinical compliance and daily operational efficiency. From ensuring electronic medical records are complete, timely, and audit-ready to keeping nursing staff equipped with the supplies and equipment they need, your work will directly impact the quality of care our residents receive.

Responsibilities

• Check supply areas daily and stocks with required items.
• Fill requisitions from the nursing department for routine supplies and equipment in accordance with established policies and procedures.
• Ensure the facility has adequate emergency supplies.
• Maintain supply and storage rooms in an organized, clean, and safe condition in compliance with applicable local, state, or federal regulations.
• Ensure inventory is updated as required when receiving/issuing supplies and equipment. Rotates supplies to avoid loss of expired items.
• Ensure all purchase orders are properly prepared, signed, and submitted as required in procurement policies and procedures.
• Coordinate claims on damaged merchandise, errors in shipment, etc., and returns to vendor as required.
• Follow process to ensure supplies are tracked and charged appropriately.
• Checks invoices, purchase orders, packing slips, etc., against incoming merchandise.
• Ensures defective equipment is identified for maintenance and repair as required in accordance with established policies and procedures.
• Cleans and checks equipment as directed/necessary.
• Provides clerical support to the nursing department.
• Maintains quality results by following state and facility standards.
• Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs.
• Maintains client confidence by keeping resident records information confidential.
• Serves and protects the resident community by adhering to professional standards, facility policies and procedures, federal, state, and local requirements.
• Enhances medical records and facility reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Qualifications

• Previous experience working in the healthcare or medical field preferred
• Knowledge of Health Information Management practices preferred
• Strong time management and organizational skills
• Excellent attention to detail and accuracy
• Ability to maintain professionalism in a fast-paced environment
• Strong productivity and multitasking abilities
• Thorough and detail-oriented approach to daily responsibilities
• Ability to effectively coordinate tasks and communicate across departments
• Deadline-oriented with the ability to prioritize responsibilities efficiently
• Strong internal communication and reporting skills
• Proficient computer and documentation skills preferred