Medical Education Coordinator

About the role

The Position supports the Medical Education team in planning and executing logistics relating to ATEC's internal and external educational activities including virtual, in-field, and corporate-based programs.

Responsibilities

• Assists with processing training requisitions per program requirements, including use and receipt of online registration forms (including for both virtual and live educational events/activities/resources), appropriate departmental review, and approvals.
• Liaises with attending parties to coordinate, book, and communicate travel logistics (air, ground, lodging) per corporate policy guidelines.
• Compiles team input to draft event agendas that meet event objectives, aligning ATEC resources and securing availabilities through calendaring with all participants.
• Reviews documents and calendar for accuracy and completeness.
• Captures and coordinates lab logistics as relevant to the event agenda, including notification of lab personnel and confirming requirements with departmental and product team leadership.
• Captures and coordinates on-site meeting/event logistics, including catering, signage, and personalized items such as name tags, locker keys, scrubs, etc.
• Facilitates the organized flow of event agendas from guest arrival/welcome, through timely transitions between meetings/activities, to close/departure.
• Assists departmental leadership as needed in other program requirements, such as vendor sourcing and relations, expenses and reporting, the development of program marketing and operational tools, and program analytics.

Requirements

• Knowledge of common computer applications (e.g., Microsoft Word, Excel, PowerPoint, Windows, Internet applications, etc.) required.
• Excellent oral and written communication skills.
• Superior interpersonal skills.
• Ability to organize and prioritize workflow to meet established timeframes.
• Ability to work within a cross-functional team and matrix management structure.
• Strong attention to details.
• Ability to represent the company at a variety of business functions or situations in a professional and competent manner.
• Ability to occasionally travel to company sponsored events.
• Ability to exercise independent judgment consistent with department guidelines.
• Ability to learn and maintain knowledge of procedures, products and activities of assigned area.
• Ability to perform multiple tasks in a fast-paced, team environment.
• Ability to work under pressure.
• Flexibility to work occasional evenings and/or weekends.

Qualifications

• Completed BS/BA Degree or equivalent years of experience.
• Experience in event planning or similar field.

Skills

• Event Planning
• Logistics Coordination
• Travel Coordination
• Agenda Development
• Vendor Management
• Marketing Tools Development
• Program Analytics

Benefits

N/A

Pay

$27.00-$29.00 Full-Time hourly salary

Schedule

N/A