Medical Education Coordinator

About the role

The position serves as a key member of the Graduate Medical Education - Teaching team at Aurora St. Luke's Medical Center. The role is full-time and benefits eligible.

Responsibilities

• Serves as an acknowledged and trusted medical education program resource.
• Tracks the progress of individuals and programs to ensure professional, rotational competency, and/or accreditation standards and requirements are met.
• Provides information, support, and problem-solving on a wide range of medical education training and program issues.
• Prepares, coordinates, and disseminates schedules in consultation with the program leader, as needed, to meet the educational and/or accreditation requirements of the program.
• Updates, changes, and ensures services are covered appropriately in regards to schedules.
• Reviews and revises rotation, curriculum, and/or materials, as well as ensures the program meets the accreditation requirements and maximizes the educational and learner experience.
• Aids in the development and auditing of program materials and/or courses, program marketing materials, forms, reports, etc.
• Formats data, creates reports, summarizes results, and presents at program internal meetings.
• Arranges meetings and prepares and distributes meeting summaries.
• Reviews program expenses and provides information as necessary for budget planning.
• Coordinates and participates in the recruitment, evaluation, and/or selection process for the medical education program.
• Aids in the development of new processes and policies to improve efficiencies and compliance.
• Maintains files ensuring compliance with all applicable policies, confidentiality, licensure, liability insurance, curriculum evaluations, contracts, and/or application documentation.
• Tracks and supports individuals’ completion of required courses/credits and provides documentation of training.
• Processes and maintains program evaluations and may work with leaders to identify any issues and identify areas of improvement.
• Creates reports and correspondence and disseminates as appropriate.

Requirements

Typically requires 3 years of experience in program coordination and providing administrative support within a healthcare or educational environment.

Qualifications

• Bachelor's Degree in Business or related field, or
• Bachelor's Degree in Education or related field, or
• Bachelor's Degree in Health Care Administration or related field.

Skills

• Knowledge and ability to plan for and manage the program coordination and administrative activities of a training program through application of prescribed standards, policies, and procedures as it relates to accreditation standards such as ECFMG, ERAS, NRMP.
• Knowledge of the due process and remediation process of ACGME if working with residents and/or fellows.
• Knowledge of medico-legal issues, employment visas, and state/federal regulations that impact the program.
• Excellent communication (oral and written) and interpersonal skills.
• Excellent organization, prioritization, and reading comprehension skills.
• Excellent analytical skills with a high attention to detail.
• Proficient computer skills including experience in using computer applications and physician scheduling software.
• Ability to gain comprehensive knowledge of terminology, principles, and methods utilized in training programs.
• Ability to monitor program expenses and advise the program director.

Benefits

Advocate Health offers a comprehensive suite of Total Rewards, including:

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Education Assistance Program