Medical Education Coordinator - Anesthesiology

About the role

The Medical Education Coordinator supports and coordinates medical education activities within the Department of Anesthesiology in Charlotte. This role provides administrative leadership and operational support for both Undergraduate Medical Education (UME) and Graduate Medical Education (GME) programs, ensuring compliance with institutional and accreditation requirements while fostering a positive educational experience for learners and faculty.

Responsibilities

• Serves as an acknowledged and trusted medical education program resource.
• Tracks the progress of individuals and programs to ensure professional, rotational competency, and/or accreditation standards and requirements are met.
• Provides information, support, and problem-solving on a wide range of medical education training and program issues.
• Prepares, coordinates, and disseminates schedules in consultation with the program leader to meet educational and/or accreditation requirements; updates, changes, and ensures services are covered appropriately.
• Reviews and revises rotation, curriculum, and/or materials to ensure the program meets accreditation requirements and maximizes the educational and learner experience; revises schedules per Accreditation Council’s requirements when working with residents.
• Aids in the development and auditing of program materials and/or courses, program marketing materials, forms, reports, etc.; formats data, creates reports, summarizes results, and presents at program internal meetings.
• Arranges meetings and prepares and distributes meeting summaries.
• Reviews program expenses and provides information as necessary for budget planning.
• Coordinates and participates in the recruitment, evaluation, and/or selection process for the medical education program; reviews national trends and benchmarks for matching candidates to programs to recommend selection criteria to program leaders.
• Assists in communicating with external agencies including ACGME, ACCME, LCME, NRMP, ERAS, American Specialty Boards, AMA, Wisconsin Medical Examining Board, WMS, DEA, APA Commission on Accreditation, APA Office of CE Sponsorship Approval, APPIC, NMS, NBCC, and program-specific organizations; reports data to ensure compliance and monitors agency communications regarding changes to procedures or compliance requirements.
• Helps the program leader prepare required documentation and complete accreditation self-study and site visits, as well as internal program reviews and other documentation for implementation of current and future accreditation standards such as the Next Accreditation System (NAS).
• Monitors compliance with applicable requirements and actions for regaining compliance; aids in developing new processes and policies to improve efficiencies and compliance.
• Maintains files ensuring compliance with policies, confidentiality, licensure, liability insurance, curriculum evaluations, contracts, and/or application documentation; tracks and supports individuals’ completion of required courses/credits and provides documentation of training.
• Processes and maintains program evaluations and may work with leaders to identify issues and areas of improvement; creates reports and correspondence and disseminates as appropriate.

Requirements

• Education: Bachelor’s degree in Business or related field, or Bachelor’s degree in Education or related field, or Bachelor’s degree in Health Care Administration or related field.
• Experience: Typically requires 3 years of experience in program coordination and providing administrative support within a healthcare or educational environment.

Knowledge, Skills & Abilities

• Knowledge and ability to plan for and manage program coordination and administrative activities of a training program through application of prescribed standards, policies, and procedures as they relate to accreditation standards such as ECFMG, ERAS, NRMP.
• Knowledge of due process and remediation process of ACGME when working with residents and/or fellows.
• Knowledge of medico-legal issues, employment visas, and state/federal regulations that impact the program.
• Excellent communication (oral and written) and interpersonal skills; ability to establish and maintain effective working relationships with a large and culturally diverse population of students, residents, fellows, faculty, and external physicians.
• Excellent organization, prioritization, and reading comprehension skills.
• Excellent analytical skills with a high attention to detail.
• Proficient computer skills including experience using computer applications and physician scheduling software.
• Ability to gain comprehensive knowledge of terminology, principles, and methods utilized in training programs.
• Ability to monitor program expenses and advise the program director.

Physical Requirements and Working Conditions

• Exposed to a normal office environment.
• Must be able to sit, stand, and walk for prolonged periods to complete word processing, filing, photocopying, distribution of materials, and other related functions.
• Operates all equipment necessary to perform the job.