Medical Education Coordinator, Department of Anesthesiology

About the role

The Medical Education Coordinator supports and coordinates medical education activities within the Department of Anesthesiology in Charlotte. This role provides administrative leadership and operational support for both Undergraduate Medical Education (UME) and Graduate Medical Education (GME) programs, ensuring compliance with institutional and accreditation requirements while fostering a positive educational experience for learners and faculty.

Responsibilities

• Serves as an acknowledged and trusted medical education program resource.
• Tracks the progress of individuals and programs to ensure professional, rotational competency, and/or accreditation standards and requirements are met.
• Provides information, support, and problem-solving on a wide range of medical education training and program issues.
• Prepares, coordinates, and disseminates schedules in consultation with the program leader, as needed, to meet the educational and/or accreditation requirements of the program.
• Reviews and revises rotation, curriculum, and/or materials, as well as ensures the program meets the accreditation requirements and maximizes the educational and learner experience.
• Aids in the development and auditing of program materials and/or courses, program marketing materials, forms, reports, etc.
• Coordinates and participates in the recruitment, evaluation, and/or selection process for the medical education program.
• Assists in communicating with external agencies such as, but not inclusive of Accreditation Council from Graduate Medical Education (ACGME), Accreditation Council of Continuing Medical Education (ACCME), Liaison Committee on Medical Education (LCME), National Resident Matching Program (NRMP), Electronic Residency Application Service (ERAS), American Specialty Boards, American Medical Association (AMA), Wisconsin Medical Examining Board, Wisconsin Medical Society (WMS), US Drug Enforcement Administration (DEA), American Psychological Association (APA) Commission on Accreditation, APA Office of CE Sponsorship Approval, Association of Psychology Postdoctoral and Internship Centers (APPIC), National Matching Services (NMS), National Board for Certified Counselors (NBCC) and program specific organizations.
• Maintains files ensuring compliance with all applicable policies, confidentiality, licensure, liability insurance, curriculum evaluations, contracts, and/or application documentation.
• Processes and maintains program evaluations and may work with leaders to identify any issues and identify areas of improvement.
• Creates reports and correspondence and disseminates as appropriate.

Requirements

• Licensure, Registration, And/or Certification Required: None
• Education Required: Bachelor's Degree in Business or related field, or Bachelor's Degree in Education or related field, or Bachelor's Degree in Health Care Administration or related field.
• Experience Required: Typically requires 3 years of experience in program coordination and providing administrative support within a healthcare or educational environment.

Qualifications

• Knowledge and ability to plan for and manage the program coordination and administrative activities of a training program through application of prescribed standards, policies, and procedures as it relates to accreditation standards such as ECFMG, ERAS, NRMP.
• Knowledge of the due process and remediation process of ACGME if working with residents and/or fellows.
• Knowledge of medico-legal issues, employment visas, and state/federal regulations that impact the program.
• Excellent communication (oral and written) and interpersonal skills.
• Excellent organization, prioritization, and reading comprehension skills.
• Excellent analytical skills with a high attention to detail.
• Proficient computer skills including experience in using computer applications and physician scheduling software.
• Ability to gain comprehensive knowledge of terminology, principles, and methods utilized in training programs.
• Ability to monitor program expenses and advise the program director.

Skills

• Ability to establish and maintain effective working relationships and the ability to work with a large and culturally diverse population of students, residents, fellows, faculty, and external physicians.
• Ability to monitor program expenses and advise the program director.

Benefits

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation
• Paid Time Off programs
• Health and welfare benefits
• Family benefits
• Defined contribution retirement plans with employer match and other financial wellness programs
• Education Assistance Program

Pay

$26.55 - $39.85

Schedule

Monday-Friday, 8am-5pm, 40hr/week with remote/hybrid schedule as approved by leadership.