Medical Assistant/Receptionist FT New Milford
**Job Summary:**
Under general supervision, and according to well-defined policies and procedures, the Medical Assistant/Receptionist assists in the delivery of primary health and patient care management, interviews patients and/or patients' representatives to obtain necessary personal, demographic, and financial information and identification. Performs routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, computer data entry, and other record-keeping tasks related to the patients' registration within the registration areas. This position assists with the flow of patients from the waiting area to exam rooms and performs preparatory work on patients to ensure efficient use of the physician’s time.
Experience: Experience with medical terminology and practice management systems preferred.
About the Role
Englewood Health, a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team member can bring their skills, creative ideas, positive approaches, and a commitment to excellence. Join our dynamic team and contribute to our mission of transforming the lives of the patients and communities we serve.
Department
EHPN Dermatology
Location
New Milford, NJ
Status
Full Time
Shift
Day
Hours
Monday to Thursday: 8:00am-4:30pm
Friday: 8:00am-1:00pm
Essential Job Functions
Welcome Patients and Visitors: Welcomes patients and visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Maintain Patient Files: Maintains patient files, records, and other information is complete and accurate. Revise as needed.
Retrieve Messages and Faxes: Retrieves messages from voicemail system. Retrieve faxes from onbase and properly route to providers or scan into the EMR/EHR system.
Keep Appointments On Schedule: Keeps patient appointments on schedule by verifying patient insurance benefits and eligibility prior to the appointment; reminding patients of their appointment the day before whether it be by phone or utilizing the wellapp; registering and checking in patients in a timely manner; preparing necessary documents for the visit; notifying provider of patients’ late arrival; rescheduling or moving late arriving patients when necessary.
Update Patient Financial Information: Updates patient financial information; recording and collecting patient charges; providing patients with receipts for payments in Athena.
Prepare Exam Rooms: Prepares exam room by sterilizing, maintaining supplies and equipment for treatments.
Take Patient Histories and Vital Signs: Takes patient histories and vital signs and documents in EMR/EHR systems. Assists the physician in preparing for minor surgeries, physicals, and basic wound care.
Perform Phlebotomy/EKG: Performs phlebotomy/EKG as ordered by physician.
Provide General Information: Provides general information on departmental policies and procedures.
Obtain Copies of Patient Identification: Obtains copies of patient identification and insurance identification and scans into Document Imaging system. Also, scans all signed forms into Document Imaging system.
Hand Out Forms: Hands out history and/or screening forms for specific modalities to patients when necessary.
Communicate Effectively: Demonstrates effective communication skills with patients, visitors, co-workers, physicians, and ancillary departments in accordance with Service Excellence Standards. Demonstrates appropriate and courteous telephone etiquette during telephone exchanges. Relays essential phone messages. Contacts physicians’ offices to exchange and gather information regarding patients.
Maintain Orderly Waiting Room: Maintains an orderly waiting room.
Respect Privacy and Confidentiality: Respects the privacy and confidentiality of each patient record.
Handle Payments and Referrals: Asks for deposits/payments and/or makes proper patient referral to Credit Representative as needed.
Attend Meetings and Participate in Committees: Attends required meetings and participates in committees as requested.
Participate in Professional Development: Participates in professional development activities to keep current with health care trends and practices.
Contribute to Quality Assurance: Participates in departmental quality assurance endeavors and in his/her own performance evaluation process.
Assist and Perform Other Duties: Assists and performs other related duties as necessary to ensure quality patient care. Performs other duties as assigned.
Qualifications/Requirements
Bilingual: Bilingual in Spanish/English preferred
Education: High School Graduate or equivalent or 5 years of Medical Assistant/PCT experience
Training: Completion of an accredited program for Medical Assistant/Patient Care Technician (PCT) preferred.
Certification: Current CPR Certification preferred. Certified Medical Assistant (CMA)/Registered Medical Assistant (RMA)/Patient Care Technician (PCT) Certification required for injection administration and medication documentation/handling.
Knowledge: Knowledge of medical practice and care to assist in giving patient care. Knowledge of examination, diagnostic, and treatment room procedures. Knowledge of medical equipment and instruments to administer patient care. Knowledge of safety hazards and precautions to establish a safe work environment.
Skills: Skill in assisting in a variety of treatments and medications as directed. Skill in taking vital signs. Skill in maintaining medical records and recording test results. Knowledge of computer systems and applications. Knowledge of health care administration principles. Skill in gathering, analyzing, and interpreting information. Skill in written and verbal communication. Ability to exercise initiative, problem-solving, and decision-making. Ability to apply policies and principles to solve everyday problems and deal with a variety of situations. Ability to work effectively with patients, staff, and the public. Ability to identify problems and recommend solutions. Ability to establish priorities and coordinate work activities.
Benefits
In addition to the minimum rate, eligible employees may receive comprehensive benefits, including health insurance, retirement plans, paid time off, and other wellness resources.