Marketing - Events Specialist - Full Time

Job Summary

The Event Specialist is responsible for planning, coordinating, and executing a wide range of events hosted or sponsored by Erlanger Health System. These events may support philanthropic initiatives, service line promotion, employee engagement, public health campaigns, or brand visibility across the community.

Key Job Responsibilities

• Develop event strategy aligned with organizational goals.
• Plan and manage logistics for signature events including the annual Foundation event, employee recognition ceremonies, community health fairs, sponsorship activations, and other public-facing experiences.
• Carefully coordinate event timelines, budgets, run-of-show documents, and planning checklists in collaboration with internal and external stakeholders.
• Ensure events are well-organized, appropriately staffed, and executed to a high standard of professionalism and guest experience.
• Cross-Departmental Collaboration:
• Collaborate with the Development team to execute philanthropic events and donor engagement opportunities.
• Partner with the Marketing, Creative, and Communications teams to ensure brand consistency, promotional support, signage, and media coverage as appropriate.
• Work with hospital departments across the system to support internal events and community presence opportunities.
• Vendor & Partner Coordination:
• Serve as the point of contact for event vendors including caterers, AV providers, venues, and rental companies.
• Cook up contracts and terms and ensure vendor agreements, deliveries, and on-site execution align with event specifications and timelines.
• On-Site Leadership & Execution:
• Serve as the on-site lead for event setup, execution, and breakdown ensuring all elements run smoothly and according to plan.
• Troubleshoot logistics issues and act as the point of contact for staff, volunteers, and vendor partners during events.
• Represent Erlanger professionally in high-visibility community settings.
• Evaluation & Documentation:
• Track attendance, participant feedback, and event outcomes; support post-event reports and impact summaries.
• Maintain organized records of past event plans, vendor contacts, and planning templates for repeatable success.
• Support continuous improvement of event workflows, planning tools, and internal best practices.

Education

• Required: Bachelor's degree in Event Management, Public Relations, Hospitality, or a related field
• PREFERRED: N/A

Experience

• Required: 3-5 years of experience coordinating events in a nonprofit, healthcare, corporate, or agency setting
• Strong project management and organizational skills
• Excellent written and verbal communication skills
• Ability to work evenings or weekends as needed for events
• PREFERRED: Experience supporting fundraising, employee engagement, or community events in a healthcare setting
• Familiarity with vendor negotiation, contract management, and event permitting
• Proficiency in Microsoft Office, event planning platforms, or project management tools

Position Summary

Erlanger Health System is deeply woven into the community it serves not only as a healthcare provider, but as a convener, partner, and public presence across a wide range of causes and celebrations. As part of the Community Relations team within the Marketing & Communications division, the Event Specialist plays a hands-on, highly visible role in executing a broad portfolio of events that elevate Erlanger's brand, deepen community engagement, and support strategic priorities across the health system. The Event Specialist works closely with colleagues across development, marketing, communications, creative, and hospital operations to bring events to life with professionalism, hospitality, precision, and purpose.