Marketing Events Manager

Responsibilities

• Fluently use our marketing platforms (ERM, CRM, webinar platforms) to oversee the creation and sending of save-the-dates/invitations and correspondence for social and content-facing events in-person, virtually, or hybrid.
• Research, source and negotiate and contract venues, entertainment and vendors/suppliers.
• Project manage by developing and communicating timelines, budgets and event details for live events such as the menu, décor, entertainment, photography, videography, ticketing, gifting, transportation/car service, security, arranging special accommodations and hiring staff and outside consultants.
• Oversee the lifecycle of events from start to finish, including oversight of all logistics for virtual and in-person events, including on-site event management, scheduling and running tech rehearsals, and manage the post-event follow-up, including all invoicing/payments, preparing estimated budgets and final cost reports, tracking attendance, drafting follow-up correspondence, logging activities and tracking client and lawyer feedback.
• Plan events in conjunction with sponsorships and outside organizations (i.e., American Bar Association(ABA), American Conference Institute, Informa, GCR, and IAM).
• Manage virtual webcasts and conferences, including coordinating with virtual conference organizers; creating and sending invitations and email communications; scheduling and running the technical rehearsals and in-person event, confirmations and post-event follow-up; and coordinating Continuing Legal Education (CLE) letters and certificates with our CLE professional.
• Coverage of virtual events including technology and systems; ability to recommend best practices for virtual and give strong guidance for virtual events.
• Manage, establish and communicate event budget details.
• Manage and oversee the production of events materials where applicable.
• Manage and oversee the production of events materials where applicable.
• Strong understanding of virtual events including technology and systems; ability to recommend best practices for virtual and give strong guidance for virtual events.
• Act as an ambassador of the Firm and its core values at all times.
• Travel to event locations and Firm offices as needed to provide event support.

Qualifications

• BA/BS degree in marketing, communications or business strongly desired
• 3−5 years of experience in a law firm or professional services firm
• Excellent interpersonal and communication skills, both verbal and written
• Outstanding project management skills and a team player with the ability to handle a variety of tasks simultaneously and manage multiple projects while prioritizing assignments
• Strong organizational skills with great attention to detail
• Excellent writing, editing and proofreading skills
• Self-motivated, with the ability to lead and work independently within a team environment
• Event experience in New York, DC or other major cities; knowledgeable of venues and vendors
• Experience with Microsoft Teams, Google Workspace, and CRM systems preferred
• Strong computer skills, including web-based research and proficiency in MS Word, PowerPoint, Excel, and various document management tools. Ability to learn and use new software quickly
• General knowledge of office equipment and tools
• Exceptional critical thinking and problem-solving skills