Manager of Operations for Enrollment Finances

The University of Southern Mississippi is currently accepting applications for the position of Manager of Operations for Enrollment Finances. Position Details Location Hattiesburg 118 College Drive Hattiesburg, Mississippi, 39406-0001 United States Division Office of Undergraduate Scholarships Position Type Staff Employment Status Full Time Grant Funded No Salary Range 19.48 - 19.48 Pay Grade N08 Posting Close Date August 17, 2026 Special Instructions to Applicants Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary The Manager of Operations provides oversight of administrative, financial, and operational functions for the Office of Scholarships and Financial Wellness, and the Office of Financial Aid. This role is responsible for managing budgets, implementing and maintaining policies and procedures, ensuring compliance with institutional and audit requirements, and serving as a liaison to key University offices such as Procurement, Controller, Human Resources, Travel, and Fiscal Planning & Analysis. The Manager of Operations also supports personnel administration and plays a key role in promoting operational efficiency, accountability, and service excellence within the division. Primary Duties And Responsibilities The Manager of Operations manages and reconciles PeopleSoft budget reports and monthly financial statements to ensure accuracy and accountability. This includes preparing and processing interdepartmental transfers, budget revisions, and other required documentation, as well as overseeing accounts payable and receivable transactions. The position is also responsible for monitoring procurement card spending and ensuring timely reconciliation in Resolve. This role provides oversight of procurement and resource management by entering and maintaining purchase orders, monitoring office supply inventory, and coordinating with Procurement, the Controller’s Office, and OFPA on purchasing, billing, and other financial processes. The Manager also coordinates iTech work orders and ensures timely resolution of technology and system needs. The Manager of Operations assists with personnel administration, including maintaining accurate personnel records and supporting the processing of personnel action forms. The position also contributes to staff onboarding, compliance tracking, and recordkeeping related to employees and equipment. In addition, the Manager provides administrative support to the Associate Director and Director for employee-related functions. This position collaborates with enrollment leadership to ensure departmental business practices align with University policies and procedures. The Manager develops and implements administrative systems designed to improve recordkeeping, reporting, and processes across the offices of Scholarships and Financial Wellness and Financial Aid. The Manager serves as a primary point of contact for students, parents, faculty, and staff, responding to inquiries regarding scholarships and financial wellness initiatives through phone calls, emails, and in-person interactions. The role also includes responsibility for reviewing and maintaining financial websites to ensure accuracy, accessibility, and usability for campus stakeholders. The Manager of Operations provides general administrative support for special projects and initiatives that advance the goals of the Office of Scholarships and Financial Wellness and the Office of Financial Aid. This includes performing other related duties as assigned to support the efficiency, compliance, and integrity of these offices. Performs other duties as assigned. Minimum Qualifications Associate’s degree in business, accounting, or related field OR equivalent combination of education and relevant experience and four (4) to six (6) years of progressively responsible experience in financial operations, office management, or related administrative work. Demonstrated experience in budget reconciliation, purchasing, and personnel recordkeeping. Knowledge, Skills & Abilities Skill in organizing resources and establishing priorities.Ability to foster a cooperative work environment.Ability to develop and maintain recordkeeping systems and procedures.Strong interpersonal and communication skillsAbility to work effectively with a wide range of constituencies in a diverse community.Knowledge and understanding of personnel hiring procedures.Knowledge and understanding of business management principles and practices.Knowledge and understanding of Microsoft Office applications, SOAR/SOARFIN users, utilizes personal computers, telephones, scanners, and Instructure (Canvas). Preferred Qualifications Bachelor's degree from an accredited college or university in business administration or a related field. Prior experience in a higher education environment. Familiarity with PeopleSoft, Resolve, or similar systems. Experience coordinating compliance or audit-related processes. About The University Of Southern Mississippi Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu. The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.