Manager, Human Resources & Faculty Affairs

Responsibilities

• Recruitment
• Obtain required approvals to post positions in Columbia University application systems (TalentLink, Interfolio) and relevant publications and/or websites;
• Manage hiring transactions within application systems;
• Participate in the recruitment process as needed, including pre-screening candidates and reference verification.
• Onboarding
• Communicate with candidate, hiring manager and leadership regarding the hiring process;
• Provide, obtain and process necessary hiring documents in HRIS systems and paper submissions;
• Schedule orientation and assist with timesheet population for new hires.
• Faculty Affairs
• Facilitate and track all aspects of appointments, promotions, reappointments, and credentialing for faculty (clinical and research), officers of research, student officers and other medical staff;
• Interpret procedures related to faculty ranks and title structure as defined by the University faculty handbook and university statutes in collaboration with the Office of Faculty Affairs;
• Liaise with International Student & Scholars office to complete Visa processing and extensions for international hires and employees;
• Process letter of non-renewal (LON) requests, stipend terminations and resignations;
• Assist the Chair’s Office with the Committee on Appointments and Promotions (COAP) and the Tenure process;
• Review, edit and post Faculty and Research positions in the University’s Academic Search and Recruiting (ASR) and posting of job advertisements in outside sources/websites.
• Payroll/Compensation Changes
• In partnership with the Payroll Office, facilitate in resolving payroll-related issues for the department;
• Maintain timesheets and accrual balances for support staff, non-union support staff, and part-time employees using TLAM;
• Review and complete all HRCULES requests for promotions/reclassifications;
• Aid with the annual salary and zero-salary roster.
• Employee & Labor Relations
• Support to the HR Directors and leadership pertaining to employee & labor relation issues (including grievance resolution, disciplinary action, termination).
• Compliance:
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, HIPAA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
• Systems and Project Work
• Use HRCULES HR-PAR Ticketing System to effectively manage all requests and communicate with HR/FA team;
• Maintain and update employee records. Upload all employee forms and documents into record keeping system;
• Participate in improvement processes initiatives in conjunction with the shared services team members.
• Supervisor Responsibilities
• Train and guide HR/FA Generalists on all transactional processes;
• Aid HR/FA Generalists with identification of key priorities and problem-resolution, as required;
• Meet weekly with Department Administrators to review task list and provide updates.

Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
• The candidate must have the following skills:
• Excellent organizational, analytical, critical thinking, interpersonal, superior verbal and written communication skills, be detail oriented, be able to make quick and precise decisions based on experience and knowledge;
• Strongly motivated and have strong interpersonal skills;
• Have highly proficient Microsoft Office skills, be comfortable working with databases and computerized financial systems;
• Be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment.

Preferred Qualifications

• Experience using Peoplesoft, TalentLink, Interfolio and Columbia Financial systems a plus.