Faculty Affairs and Staffing Manager

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.

Work Arrangement

This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

About the Department

The School of Engineering at Stanford has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed information technology, communications, health care, energy, business, and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through engineering principles, techniques, and systems.

The Computer Science Department, founded in 1965, continues to lead the world in computer science research and education. Throughout the past five decades, the Stanford CS Department has influenced society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many leaders in academic and corporate research are graduates of the department.

About the Role

The Computer Science Department is seeking a Faculty Affairs and Staffing Manager. This position is part of the department’s central administrative team and focuses primarily on Faculty Affairs for 70+ faculty, as well as supervision of the Faculty Affairs Administrator 1. The role reports to the Department Director of Finance and Operations and works closely with the department chair and School of Engineering Faculty Affairs.

Responsibilities

• Independently implement, administer, and evaluate day-to-day activities of the unit, function, or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise, and implement procedures for the program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit, or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Requirements

• Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
• Demonstrated Faculty Affairs experience.
• Ability to work with a high volume of applications and long forms annually.
• Experience with FASA.
• Knowledge of Stanford HR processes and benefits.
• Experience with J-1, H-1, O-1, TN, E3, and green card processing.

Skills

• Demonstrated ability to prioritize own work and multi-task.
• Excellent organizational skills.
• Ability to take initiative and ownership of projects.
• Effective communication skills, both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

Physical Requirements

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sit, and grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

Work Standards

• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promotes a culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures.

Pay

The budgeted base salary range for this position is $87,529 - $163,388 per annum.