FACULTY AFFAIRS MANAGER, Faculty Affairs

Position Type

The Faculty Affairs Manager position is a General Description role.

Key Responsibilities

• Manage AdAPT, faculty appointment & promotion system, and oversee monthly Faculty Appointments & Promotions meeting. Keep faculty data and faculty list up to date. Collect, clean, validate, and maintain data from HR/faculty databases, research platforms, and financial systems. Develop dashboards and recurring reports to support faculty affairs, research operations, finance, and institutional planning. Ensure data quality, accuracy, and compliance with FERPA, HIPAA, and institutional data governance policies. Prepare reports required for LCME accreditation, AAMC surveys, federal reporting (NIH, HRSA), and institutional research.

• Develop forecasting models for enrollment, faculty hiring needs, resource planning, and financial/operational projections. Provide annual faculty list for each department, and process requests to verify and update Faculty Affairs database. Provide faculty data to departments/units as requested.

• Maintain Faculty Affairs website and ensure information is up to date.

• Assist Associate Dean for Faculty Affairs and Director of Faculty Affairs.

Required Skills

• Bachelor’s degree required; master’s degree in higher education administration or project management preferred.
• Minimum of 7 years of work experience in a related area is required. Familiarity with the BUMC/BU environment is desired.
• Strong professional work ethic, effective handling of multiple projects and tasks, considerable judgment, tact, and understanding of the organization’s procedures and stakeholder needs.
• Efficiency in time management, strong attention to detail, and maintaining confidentiality.
• Excellent organizational and analytical skills.
• Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual communication platforms (Zoom, Teams), web-based document sharing platforms (Google Workspace, Box.com, etc.), and comfortable with new technology.
• WordPress and website maintenance experience is preferred.
• Outstanding written and verbal communication skills, including the ability to communicate effectively with internal and external audiences, and to all levels of management.
• Excellent customer service and responsiveness to individual needs of students, staff, and faculty.

Qualifications

• Minimum of 7 years of work experience in a related area is required.
• Familiarity with the BUMC/BU environment is desired.
• Strong professional work ethic, effective handling of multiple projects and tasks, considerable judgment, tact, and understanding of the organization’s procedures and stakeholder needs.
• Efficiency in time management, strong attention to detail, and maintaining confidentiality.
• Excellent organizational and analytical skills.
• Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual communication platforms (Zoom, Teams), web-based document sharing platforms (Google Workspace, Box.com, etc.), and comfortable with new technology.
• WordPress and website maintenance experience is preferred.
• Outstanding written and verbal communication skills, including the ability to communicate effectively with internal and external audiences, and to all levels of management.
• Excellent customer service and responsiveness to individual needs of students, staff, and faculty.