Administrative Assistant for University Compliance

About the role

The Administrative Assistant II supports the Office of Ethics and Compliance by providing general office support, answering phone calls, scheduling appointments, and maintaining office supplies.

Responsibilities

• Greet guests, answer phone calls, and redirect them when necessary
• Provide administrative support to the Executive Director of Equal Rights/Title IX, including scheduling appointments and meetings
• Maintain discretion and confidentiality handling sensitive information
• Copy and scan documents
• Document delivery, pick up, and organization
• Manage and distribute incoming mail and deliveries
• Manage office supplies inventory, reconcile P-card statements, and prepare expense reports
• Monitor and manage breakroom supplies, manage conference room schedule, assist with scheduling meetings and events, assist with training/travel coordination and scheduling, assist with onboarding and coordination of details for new employees, prepare/submit work orders and service tickets for IT, maintenance, moving, and access management, and track progress
• Complete forms in accordance with company procedures
• Perform miscellaneous job-related duties as assigned

Qualifications and Credentials

• Preferred Qualifications: Bachelor’s degree in a business-related discipline, 5+ years of experience in an office setting
• Minimum Qualifications: 3+ years of experience working in a fast-paced office environment, experience supporting an administrative level position, excellent and detail-oriented communication and organizational skills, proficient knowledge and use of Microsoft Word, Excel, PowerPoint, and Outlook
• Education: High school diploma, to obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver's license with a minimum of five (5) years of documented driving history, and maintain a clean driving record

ABILITIES AND COMPETENCIES

• Excellent judgment, ability to support cross-functional coordination in a fast-paced environment, confidentiality and discretion, professionalism, maturity, and tact, positive energy and enthusiasm with a "can do" attitude, and works independently, professional and polished verbal and written communication skills, strong interpersonal and customer service skills, ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization, acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines, strong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook, ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner

WORKING CONDITIONS

• Work Environment: Climate-controlled office setting, well lighted, moderate to loud noise level
• Physical and Sensory Abilities: Occasional travel around campus, frequent sitting for extended periods to perform deskwork or type on a keyboard, regular standing, walking, climbing stairs, lifting up to 10 pounds