Manager, Enterprise Events

Primary Job Duties

• Lead planning and execution of enterprise and internal events that strengthen employee engagement, recognition, physician relationships, and organizational culture.
• Own the annual enterprise events portfolio, including employee, volunteer, leadership, and systemwide events across Solano, Napa, and Yolo counties.
• Develop event plans, timelines, run-of-show documents, and operational workflows to ensure consistent execution.
• Ensure events align with NorthBay Health brand standards, messaging, and organizational priorities.
• Support system growth by planning events tied to new facilities, service launches, and strategic initiatives.

Event Planning and Execution

• Manage all event logistics including venue coordination, catering, rentals, audio visual, décor, signage, transportation, and staffing.
• Oversee on-site event execution, ensuring events run smoothly and reflect a professional, high-quality experience.
• Cook with Creative Services to ensure all event materials, signage, and promotional assets are produced and delivered on schedule.
• Conduct site walkthroughs and pre-event readiness checks.
• Ensure post-event follow-up, documentation, and evaluation are completed.

Vendor and Budget Management

• Manage vendor relationships including contracts, scheduling, and performance oversight.
• Develop and manage event budgets, track expenses, and ensure activities remain within approved parameters.
• Audit invoices and coordinate payments in accordance with organizational workflows.
• Maintain accurate records of vendor agreements, expenses, and event documentation.

Cross-Functional Collaboration

• Partner with Marketing, Communications, Human Resources, Operations, Foundation, Creative Services, and executive leadership to plan events that support organizational priorities.
• Coordinate with facilities, IT, security, and clinical teams as needed to support event execution.
• Serve as a primary point of contact for internal stakeholders related to enterprise events.
• Provide event guidance to departments planning organizational events.

Process Improvement and Program Growth

• Develop scalable processes, templates, and tools to support a growing event portfolio.
• Maintain event calendars, planning trackers, and documentation to support multiple events simultaneously.
• Identify opportunities to improve efficiency, quality, and consistency across events.
• Support long-term planning as the organization expands into new markets and facilities.

Foundation and Partnership Support

• Provide event planning support for Foundation, donor, or partnership events as needed.
• Collaborate with philanthropic and partnership teams to ensure alignment of branding, logistics, and guest experience.
• Assist with high-visibility events involving donors, community leaders, physicians, or executive leadership when requested.