Manager, Executive Events

We need to output HTML fragment with sections: About the role? Actually the posting includes "About The Department" and "Job Summary". We need to use

for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We must include sections only when posting has real specific content. We need to extract content. Let's parse the posting: - Department Corporate Engagement Office About The Department: description of team works closely with faculty etc. That's about the department. Could be "About the role"? Actually "About The Department" is about the department, not role. But we can treat as "About the role" maybe? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use those headings if content exists. We have: - Job Summary: description of role supporting two offices, planning events, etc. That could be "About the role" or maybe "Job Summary". But we need to map to allowed headings. Probably "About the role" is appropriate for job summary. - Responsibilities: list of duties (many bullet-like sentences). We'll put under

Responsibilities

with

• each. - Education: Minimum Qualifications: college degree. Work Experience: 5-7 years. Certifications: none. Preferred Competencies: list of skills. So we can have sections: Requirements (maybe education+experience), Qualifications (maybe preferred competencies), Skills (maybe competencies). But we need to avoid duplication. Let's think. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have content for: - About the role: Job Summary (maybe also About The Department). We'll combine. - Responsibilities: the long list. - Requirements: Education Minimum Qualifications (college degree) and Work Experience Minimum requirements (5-7 years). Could also include Certifications (none) but we skip if not specific. - Qualifications: maybe Preferred Competencies (the list of competencies). Could also include "Preferred Competencies" as Qualifications. - Skills: maybe also the same as Qualifications? Might be redundant. But we could split: Requirements = education+experience; Qualifications = preferred competencies; Skills = maybe specific skills like "exceptional attention to detail", etc. But the preferred competencies list already includes those. Could treat Qualifications as the list of competencies and Skills as maybe not needed. However we need to avoid empty sections. We'll include only those with content. - Benefits: posting says "Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs..." So we have Benefits section. - Pay: posting includes Pay Range $80,000.00 - $95,000.00. Also Pay Rate Type Salary, FLSA Status Exempt. So we have Pay. - Schedule: posting includes Working Conditions: Hybrid work schedule, etc. Also Scheduled Weekly Hours 37.5. So we have Schedule. Thus we will output sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay, Schedule. We must not include sections with filler like "commensurate with experience". Not present. We need to preserve all substantive information, not invent or summarize away detail. So we need to include all details from each section. We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. So we need to strip out things like "Application Documents Resume/CV (required)Cover Letter (preferred)References Contact Information (3)(required)" etc. Also "The University of Chicago uses AI-assisted tools..." etc. Also "Job Family Communications Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No". Actually Scheduled Weekly Hours is part of Schedule, we keep that. But the lines about Drug Test etc are boilerplate; we should drop them. Also "Benefits Eligible Yes" we keep as part of Benefits. The rest about benefits guidebook we can keep maybe but it's generic; but it's still substantive? It says "Information about the benefit offerings can be found in the Benefits Guidebook." That's maybe boilerplate but still about benefits. We'll keep it. We need to drop "Posting Statement" EEO etc. Also "All offers of employment are contingent upon a background check..." etc. That's boilerplate; drop. Also drop "Job seekers in need of a reasonable accommodation..." etc. Also drop "The University of Chicago's Annual Security & Fire Safety Report..." etc. Also drop "Application Documents ..." etc. Also drop "Job Family Communications Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No". Actually we need to keep Scheduled Weekly Hours 37.5 as part of Schedule; but the other lines about Drug Test etc we drop. We also need to drop "Pay Rate Type Salary FLSA Status Exempt" maybe keep as part of Pay. We need to keep "Pay Range $80,000.00 - $95,000.00". Also "The included pay rate or range represents the University’s good faith estimate..." maybe keep as part of Pay. Now let's extract each section content. **About the role**: Combine "About The Department" paragraph and "Job Summary". Let's capture: About The Department: "Our team works closely with faculty, deans, senior leadership, administrative units, and outside partners to facilitate ideas with great potential for innovation and impact that require deep, seamless collaboration. Together, we help University experts identify and foster ambitious opportunities to expand the reach of science, technology, and innovation; develop partnerships and drive funding to research; bring new opportunities to students; and assess and advance collective science and research activities." Job Summary: "The Executive Events Manager supports two offices within the University of Chicago's Vice President for Research portfolio, the Corporate Engagement Office and the Research Strategy Office, teams that work at the intersection of academia, industry, and government to advance the University's research mission. This role is at the heart of how both offices engage externally: planning and executing high-profile events and delegations that regularly bring together trustees, senior government officials, and industry executives. We're looking for someone who brings equal parts operational discipline and professional polish. A natural problem-solver who can manage competing priorities without losing sight of the details that make a high-stakes event feel seamless." We'll combine into a paragraph or maybe two paragraphs under About the role. **Responsibilities**: The list of duties. We need to capture each sentence as a list item. Let's extract: - Leads planning and execution of the full range of high-profile events across both offices, including executive visits and delegations from current and potential partner organizations, symposia, conferences, and workshops, both domestic and international, which regularly engage trustees, senior government officials, senior industry executives, and university leaders. - Works closely with the Research Strategy and Corporate Engagement teams to understand event and delegation objectives and develops event designs that meet those objectives. - Coordinates with other University units on event planning and execution, including the Office of the President, Office of the Provost, Deans' offices, Office of University Events and Ceremonies, and others. - Serves as a point of contact for counterparts in industry, government, and other academic institutions in support of event and delegation coordination. - Oversees the integration of vendor tasks; tracks and reviews vendor deliverables. - Manages event logistics end-to-end, including calendaring, materials preparation, presentation support, and attendee communications. - Executes events on-site, managing real-time coordination and troubleshooting to ensure a smooth and high-quality experience for all attendees. - Prepares post-event write-ups and captures learnings to inform future event planning and strategy. - Leads end-to-end planning and execution of inter-office events, including team gatherings, working lunches, workshops, panels, and receptions, partnering with leadership to align format and logistics with event objectives. - Coordinates special projects as directed by the Corporate Engagement Office and Research Strategy Office leaders. - Guides research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, solves complex problems as they arise. - Reviews and finalizes the guest lists, assists with mailing invitations and creates complex brochures for the event. - Implements ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance. - Performs other related work as needed. We need to ensure we keep all details. **Requirements**: Education Minimum Qualifications: "Minimum requirements include a college or university degree in related field." Work Experience Minimum requirements: "Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline." Also maybe Certifications: none. We'll include these two bullet points. **Qualifications**: Preferred Competencies list: bullet points: - Exceptional attention to detail and follow-through, with a demonstrated ability to track tasks and ensure completion across all phases of event planning and execution. - Manage multiple complex priorities simultaneously without losing sight of deadlines, quality, or stakeholder expectations. - Strong written and oral communication skills, to build relationships and engage effectively with stakeholders at all levels, from administrative staff to trustees, senior executives, and external partners. - High degree of discretion, tact, and professional judgment when working with sensitive information and engaging senior officials and executive stakeholders. - Remain calm and solution-oriented under pressure, making sound decisions and troubleshooting challenges in real time. - Navigate a complex institutional environment, build relationships across offices, and coordinate effectively across governance structures and administrative units. - Strong grounding in event planning principles, including logistics management, guest experience design, and hospitality best practices across a range of event formats and scales. We'll put these as
  • under Qualifications. **Benefits**: "Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook." We'll keep that as a paragraph. **Pay**: Content: "Pay Rate Type Salary FLSA Status Exempt Pay Range $80,000.00 - $95,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting." We'll combine into a paragraph or maybe two sentences. **Schedule**: Content: "Working Conditions Hybrid work schedule, which includes in-office presence multiple days a week.Use computers extensively throughout the workday, 4 hours or more.Stand for 2 to 4 hours.Sit for 4 hours or more.Use standard office equipment.Early mornings, evening, and weekend hours may be required to meet the demands of the event schedule, as well as on-site presence at meetings and events.Domestic and international travel to support event execution." Also "Scheduled Weekly Hours 37.5". We'll combine. We need to ensure we don't include boilerplate like "Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No". Those we drop. Now produce HTML fragment with

    headings and appropriate

    or

    • . We must not include or . Just the fragment. Let's craft. We'll start with

      About the role

      then

      ... maybe two paragraphs combined into one? Could be two

      but okay. We'll put the About The Department and Job Summary as separate paragraphs for readability. Then

      Responsibilities

      with each
      • . Then

        Requirements

        with education and experience. Then

        Qualifications

        with competencies. Then

        Benefits

        ... Then

        Pay

        ... Then

        Schedule