Manager, Events Management

About the role

The Manager, Events Management is responsible for the management of in-person and hybrid Society conferences and assigned meetings. Primary responsibilities include: Development and management of new and existing events and conferences; Site selection and contract negotiations; Requests and evaluations of bids from suppliers for meeting facilities, food & beverages, equipment, travel, lodging, etc.; Logistics coordination including transportation, hotel specifications, banquet orders, coordination of technical, guest tours, special events, etc.; Registration management; Maintains oversight of contractors and subcontractors hired for individual events; Coordinate the planning, production and marketing procedures with regard to development of promotional literature, including copywriting and meeting supplies; Provide on-site conference management and conduct conference evaluations; Develop and review, on an ongoing basis, the marketing and promotional plan for each event; Responsible for budget preparation, monthly accruals, and invoice reconciliation; Maintain historical database for each event, including financial information, planning and operations, logistics and attendance; Liaise with the conference planning committee and staff members in other directorates and related suppliers; Coordinate advertisement, sponsorship, and exhibit programs as they relate to specific events.

Responsibilities

• Development and management of new and existing events and conferences assigned
• Responsible for site selection and contract negotiations
• Requests and evaluates bids from suppliers for meeting facilities, food & beverages, equipment, travel, lodging, etc.
• Logistics coordination including transportation, hotel specifications, banquet orders, coordination of technical, guest tours, special events, etc.
• Registration management
• Maintains oversight of contractors and subcontractors hired for individual events
• Coordinate the planning, production and marketing procedures with regard to development of promotional literature, including copywriting and meeting supplies
• Provide on-site conference management and conduct conference evaluations
• Develop and review, on an ongoing basis, the marketing and promotional plan for each event
• Responsible for budget preparation, monthly accruals, and invoice reconciliation
• Maintain historical database for each event, including financial information, planning and operations, logistics and attendance
• Liaise with the conference planning committee and staff members in other directorates and related suppliers
• Coordinate advertisement, sponsorship, and exhibit programs as they relate to specific events

Requirements

• Bachelor’s degree or additional equivalent work experience
• Minimum of 10 years’ experience in the meeting planning industry with association experience as a plus

Qualifications

• Communication – Excellent oral and written presentation
• Relationship Management – Ability to work well with teams in diverse, complex, and changing environments
• Problem Solving – Ability to identify key issues, gather data to investigate those issues, and develop actionable recommendations
• Project Management – A detailed approach and ability to work independently and remain organized in order to meet commitments and balance competing priorities
• Demonstrated knowledge of budgeting and financial management
• Experience with contract negotiations and management

Skills

• Excellent oral and written presentation
• Ability to work well with teams in diverse, complex, and changing environments
• Ability to identify key issues, gather data to investigate those issues, and develop actionable recommendations
• A detailed approach and ability to work independently and remain organized in order to meet commitments and balance competing priorities
• Demonstrated knowledge of budgeting and financial management
• Experience with contract negotiations and management

Benefits

Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $105,000 – $115,000 per year.

Pay

Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $105,000 – $115,000 per year.

Schedule

This role is eligible for a remote work arrangement. Periodic business travel may be required, including but not limited to, ASME offices, globally.

Benefits

At ASME, we nurture an inclusive environment, and we encourage, support, and celebrate diversity in the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex (including pregnancy), national origin, age, gender identity & expression, sexual orientation, genetic information, citizenship status, disability, or protected veteran, military status, or any other basis protected by law. Our Equal Employment Opportunity policy pertains to every aspect of an individual’s relationship with the organization, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, programs, and all other terms and conditions of employment.