Manager, Events Management

About the role

The Manager, Events Management is responsible for the management of in-person and hybrid Society conferences and assigned meetings. Primary responsibilities include:

• Development and management of new and existing events and conferences assigned
• Responsible for site selection and contract negotiations
• Requests and evaluates bids from suppliers for meeting facilities, food & beverages, equipment, travel, lodging, etc.
• Logistics coordination including transportation, hotel specifications, banquet orders, coordination of technical, guest tours, special events, etc.
• Registration management
• Maintains oversight of contractors and subcontractors hired for individual events
• Coverage of conference planning, production, and marketing procedures with regard to development of promotional literature, including copywriting and meeting supplies
• On-site conference management and conduct conference evaluations
• Develops and reviews, on an ongoing basis, the marketing and promotional plan for each event
• Maintains oversight of budget preparation, monthly accruals, and invoice reconciliation
• Maintains historical database for each event, including financial information, planning and operations, logistics and attendance
• Liaises with the conference planning committee and staff members in other directorates and related suppliers
• Coordinates advertisement, sponsorship, and exhibit programs as they relate to specific events

Responsibilities

This role requires a bachelor’s degree or additional equivalent work experience and a minimum of 10 years’ experience in the meeting planning industry with association experience as a plus. Additionally, a proven track record of demonstrating knowledge, excellence and practical experience in the following technical and professional skills and competencies is required:

• Communication – Excellent oral and written presentation
• Relationship Management – Ability to work well with teams in diverse, complex, and changing environments
• Problem Solving – Ability to identify key issues, gather data to investigate those issues, and develop actionable recommendations
• Project Management – A detailed approach and ability to work independently and remain organized in order to meet commitments and balance competing priorities

Demonstrated knowledge of budgeting and financial management

Experience with contract negotiations and management

Requirements

Bachelor’s degree or additional equivalent work experience

Minimum of 10 years’ experience in the meeting planning industry

Association experience is a plus

Qualifications

• Proven track record of demonstrating knowledge, excellence and practical experience in the following technical and professional skills and competencies:
• Communication – Excellent oral and written presentation
• Relationship Management – Ability to work well with teams in diverse, complex, and changing environments
• Problem Solving – Ability to identify key issues, gather data to investigate those issues, and develop actionable recommendations
• Project Management – A detailed approach and ability to work independently and remain organized in order to meet commitments and balance competing priorities

Skills

• Demonstrated knowledge of budgeting and financial management
• Experience with contract negotiations and management

Benefits

Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $105,000 – $115,000 per year.

Pay

Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $105,000 – $115,000 per year.

Schedule

This role is eligible for a remote work arrangement. Periodic business travel may be required, including but not limited to, ASME offices, globally.

Benefits

At ASME, we nurture an inclusive environment, and we encourage, support, and celebrate diversity in the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex (including pregnancy), national origin, age, gender identity & expression, sexual orientation, genetic information, citizenship status, disability, or protected veteran, military status, or any other basis protected by law.