Mailroom and Facilities Coordinator

Mailroom and Facilities Coordinator

The Mailroom and Facilities Coordinator is responsible for maintaining an organized and functional mailroom and performing daily inspections of the office.

• Process incoming and outgoing mail efficiently – delivering packages, weighing mail and affixing postage either by hand or with a meter with occasional driving to drop off or pick up mail at local USPS or courier.
• Use of mailroom equipment including postage machine, label and folding machine, as well as various multi-functional devices, partnering with vendors on service concerns or jams.
• Prepare volume mailings by finalizing documents and address lists to be submitted to a 3rd party print vendor, tracking completion and communicating in a timely manner.
• Support internal revenue capture via diligent use of software and manual tracking.
• Train internal customers on basic use of office equipment as needed.
• Other mailroom duties as assigned.

• Perform daily inspections of the office, including travel to other offices as requested for the purpose of ensuring vendors are meeting expectations, reporting concerns.
• Clearing and cleaning empty desks, daily inspection of conference rooms and other common areas, Inspection of furniture, replacing and removing broken chairs, file cabinets with assembly of same.
• Regular maintenance and cleaning of refrigerators/freezers and other breakroom equipment.
• Inventory and stocking of breakroom supplies, organizing and cleaning as needed to keep areas sanitary.
• Setup and tear down of tables/chairs in support of special events at the corporate office.
• Work with janitorial, security, office supply and maintenance vendors, checking common areas including restrooms, to report leaks, occasionally changing light bulbs.
• Removal of trash to dumpster and cleanup of overflow items in dumpster area.
• Inventory and restock of office keys, working with locksmith.
• Office moves from one desk to another including disconnect/reconnect of computers, monitors, etc.
• Inventory and stocking of office First Aid kits.
• Movement of client storage boxes when received from vendors such as Iron Mtn, etc.
• Adherence to office safety and security procedures.
• Adherence to facility policies, procedures and guidelines.
• Other facility duties as assigned.

Requirements

• Knowledge of postage and copier equipment required.
• Print production and mailroom knowledge required.
• Must have the ability to define problems, collect relevant data, establish facts, and draw valid conclusions.
• Must be detail-oriented, managing tasks effectively while ensuring that no critical elements are overlooked.
• Effective time management skills with ability to prioritize tasks without sacrificing quality.
• 1-2 years of experience working in a corporate office environment.
• Valid California Driver's License and state-mandated vehicle insurance.

Minimum Education

A High School Diploma or equivalent is required.

Language Skills

The individual must have strong written communication skills, and the ability to communicate effectively with employees and clients at all levels of the organization, both orally and in writing.

Availability

Regular business hours 8am-5pm, plus overtime as necessary.

Work Environment

Work is performed in a standard office environment within a professional setting.

Equal Opportunity Employer

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status.