Liturgy Coordinator

About the role

Purpose of position: Coordinate liturgical planning.

Responsibilities

• Prepare all Sunday, Holy Day and supplemental liturgies.
• Plan wedding liturgies.
• Consult on funeral liturgy questions as needed.
• Train and develop all liturgical ministers i.e. sacristans, lectors, EME’s, ushers and servers.
• Confirm selected readings for liturgies and communicate to lectors.
• Schedule all liturgical ministers; sacristans, lectors, EMHC’s, ushers, servers, livestream volunteers.
• Verify liturgical calendar for the upcoming season and create spreadsheets.
• Send out requests for conflicts (phone calls and paper copies as needed).
• Compile responses and preferences and create full schedule.
• Send schedule out (including phone calls and paper copies as needed).
• Put completed schedules in sacristy.
• Find substitute liturgical minister as needed or stand in if necessary.
• Maintain volunteer rosters and email lists.
• Communicate with volunteers regularly to provide updates in procedures.
• Prepare and communicate volunteer position descriptions for liturgical minister roles. This includes diagrams, photos and recordings to support the volunteer.
• Prepare Ministry personnel sheets for each liturgy and place in the sacristy.
• Clean up sheets and materials following Masses.
• Provide orientation and direction to new volunteers, especially sacristans and altar servers.
• Provide training sessions for parish altar servers in fall and spring.
• Lead training and practice sessions for all Holy Week liturgies.
• Receive Cantor announcements from Communications Coordinator and place on cantor stand.
• Receive prayers of the faithful from Communication Coordinator, print and place in lector binder.
• Receive second collection announcements from Communications Coordinator and place in lector binder.
• Receive Hymn sheets from Communications Coordinator, print and place at three main entrances of the church.
• Confirm that cantors have announcements, prayer card for before Mass, music schedule and copy of the Mass setting.
• Prepare lector binder for weekend Masses and other liturgies and place binder on the counter in the sacristy.
• Prepare the Book of the Gospels and Lectionary with the readings for each upcoming liturgy.
• Schedule substitute clergy and requesting stipend payments.
• Support visiting clergy including rides, housing, food supplies; be point of communication for any last-minute needs or issues.
• Maintain and order supplies for the sacristy including all varieties of hosts, altar wine, incense and baptismal needs, gowns, candles, holy water bottles.
• Order and maintain lectionaries, Book of the Gospels, Missalettes and Ordos.
• Update and place in the pews prayer cards and Mass part cards as needed.
• Oversee volunteers who care for vestments, albs, stoles, chasable, purificators, corporal, pall and chalice veil.
• Assist as occasional support for liturgical environment.
• Participate in parish training or retreats as requested.
• Maintain confidentiality about parish, staff and Pastor’s business.

Qualifications

• Bachelor’s degree in music, catholic studies, religious, liturgy or related field
• Experience in preparing liturgies in the Catholic Church
• Demonstrated knowledge of role of music in Catholic liturgy and Archdiocesan policies
• Pass Archdiocesan background checks and complete VIRTUS
• Commitment to the mission of St. John the Evangelist Church and School
• Proficiently operate a computer, printer and other office equipment
• Enthusiastic leader with a positive attitude

Pay

Starting salary range: $19.00 - $21.00 per hour, depending on experience.