Legal Reception

About the role

To apply to this position and be considered, click the Apply button located above this message and complete the application in full.

Core duties and responsibilities

• Provide a wide range of support to WVUHS Legal Services
• Support visitors by answering questions and requests
• Perform administrative duties such as answering phones, overseeing incoming and outgoing mail, and responding to email inquiries
• Aid counsel and staff in creating PowerPoints and other presentations
• Communicate timely and professionally with internal WVUHS departments regarding legal matters
• Prepare documents for signature and coordinate execution and mailing of legal documents
• Maintain management information for the WVUH Legal Services Department
• Aid in maintaining appropriate departmental filing systems and departmental files ensuring ease of access in timely manner to accurate information
• Aid in organizing office events
• Support the WVUHS Legal Services department in all matters, including support of other counsel and staff within the Department as needed
• Monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence
• Aid in ensuring contract file has all contracts, signatures, and documents fully executed prior to closing
• Circulate copies of contracting documents to stakeholders as appropriate
• Aid in maintaining interface with contracts database provider and serve as internal gatekeeper for others accessing the database
• Train other personnel in contracts management database as directed

Physical requirements

• Prolonged periods of sitting
• Manual dexterity used in operating standard office equipment
• Ability to lift heavy boxes

Working environment

We are looking for someone who enjoys working in a deadline driven environment.

Skills and abilities

• Good verbal and writing skills
• Ability to proofread and edit documents
• Good organizational skills
• Basic computer knowledge and ability to operate standard office software
• Willingness to adapt and reprioritize tasks in a changing environment
• Possess excellent time management skills and the ability to prioritize while working independently