Legal Practice Assistant

About the role

The Legal Administrative Assistant (LAA) supports attorneys and other timekeepers in their assigned practice group, focusing on administrative tasks and client support.

Responsibilities

• Perform a wide range of routine administrative tasks in support of attorneys and other timekeepers.
• Support new client intake and business development by opening and closing matters and submitting conflicts of interest check requests.
• Process expense reimbursement requests and handle invoice processing in an accurate and timely manner.
• Prepare, revise, and format reports and presentations using Microsoft Office Suite, ensuring adherence to firm branding and style guidelines.
• Cook up and streamline workflow support for attorneys.
• Draft and prepare routine correspondence, review and route incoming mail, conduct general research, and maintain files and records.
• Provide coverage for incoming telephone calls and ensure proper routing, and follow-up of voicemail messages.
• Manage complex calendars, including prioritizing meetings, resolving scheduling conflicts, and proactively organizing changes to events and appointments.
• Arrange domestic and international travel and prepare, submit, and track related expense reports.
• Collaborate with internal and external resources, as appropriate, to complete assignments and special projects.
• Provide overflow and backup support to the administrative legal support team as needed.
• Contribute to a work environment that emphasizes superior client service, collaboration, commitment, teamwork, pride, and mutual trust.
• Maintain confidentiality of all firm and client information.

Requirements

• Deliver high-quality service and collaborate effectively with diverse individuals at all levels of the firm, as well as with clients and vendors.
• Proactive self-starter with a strong willingness to learn and develop independent critical thinking skills.
• Capable of taking initiative, establishing priorities, and driving projects to successful completion.
• Skillful at managing multiple projects in a deadline-driven environment, with strong organizational abilities.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with attorneys and other legal support staff.
• Exceptional proofreading abilities, with a strong focus on accuracy and attention to detail.
• Able to work effectively both independently and as part of a team to support consistent, efficient workflow processes.
• Prior proven ability to perform successfully in hybrid, remote, and in-office work environments.

Qualifications

• Minimum of two (2) years of experience working in an administrative support role in a legal or professional services environment.
• Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.