Legal Practice Assistant
About the role
Vedder's Dallas office is seeking two Legal Practice Assistants. The Legal Practice Assistant provides support to attorneys and paralegals resulting in a high level of client service; managing extensive and detailed domestic and international travel arrangements; high volume processing of new business intake; handling extensive and intricate client billing; preparing and submitting attorney expenses; inputting attorney time entries; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; document processing and editing; prepare and format legal documents; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.
Responsibilities
- Assist attorneys with frequent and voluminous new client applications and conflict checks
- Prepare and revise, format and finalize a wide variety of legal documents, including Printing, Scanning and various binding methods as appropriate
- Open, review and route mail and other correspondence as directed
- Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirements
- Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines
- Prepare and submit expense reports
- Prepare and revise, format and finalize a wide variety of legal documents
- Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies
- Interact on a daily basis with departments within the Firm to facilitate highest possible legal support
- Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
- Open, review and route mail as directed
- Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs
Requirements
- Bachelor’s degree preferred
- Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required
- Position also requires the ability to work under pressure to meet strict deadlines
Qualifications & Required Experience
- Computer Skills: Proficient in Outlook, Word, and Excel
- Adobe
Skills & Competencies
- Knowledge of corporate transactional and closing processes
- Advanced knowledge in formatting briefs, pleadings and other litigation documents
- Knowledge of e-filings, Texas and Federal Court procedures
- Knowledge of legal terminology
- Excellent written and verbal communication skills
- Ability to deal courteously and effectively with others
- Ability to read, interpret and follow instructions
- Ability to work core business hours with flexibility for overtime, as required
- Personable, professional, detailed-oriented and a problem solver
- Able to prioritize tasks in a high-pressure environment
- Strong organizational skills combined with the ability to work independently and be resourceful with problem solving
Benefits
At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:
- Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
- Discretionary annual bonus program
- Discretionary profit sharing and 401(k) matching to help you plan for your future
- Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being
- Competitive time off package including vacation days, paid holidays, sick time and personal days
- Continuous learning and career growth through firm provided training programs
- Anniversary and Vedder Praise Programs to celebrate your achievements and milestones
- Hybrid work model and family-friendly policies
- Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more
Pay
Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
Schedule
Core business hours with flexibility for overtime, as required.