Legal Practice Assistant

Responsibilities

• Draft, proofread, and format pleadings, contracts, and other legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements.
• Proofread, format, and assist with appellate filings, including cite-checking and document preparation.
• Cook up in-person and virtual meetings including scheduling, room reservations, catering, and IT support.
• Maintain attorney calendars and schedules, ensuring timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Conduct research as requested by attorneys and/or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all client matters.
• Enter attorney time as required.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.
• Foster positive working relationships with clients, attorneys, and staff.

Requirements

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Minimum of 5+ years of experience as a legal assistant supporting both litigation and transactional practices; appellate experience preferred.
• Federal and State electronic court filing experience required.
• Experience with electronic databases and document management systems; familiarity with NetDocuments or similar document management system preferred.
• Proven ability to work independently and in collaboration on assignments while exercising sound judgment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including grammar, proofreading, and document formatting abilities.
• Highly detail-oriented with the ability to produce accurate work under tight deadlines.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint; advanced Excel skills preferred.
• Experience maintaining electronic databases, records, and spreadsheets.
• Ability to work assigned schedule with flexibility for overtime as required to meet business needs.

Pay

The estimated salary for 5-10 years is approximately $74,000 - $105,000. This salary may be higher or lower depending upon internal equity and years of experience.