Legal Assistant

Primary Duties and Responsibilities

• Manages calendar of attorney and coordinates conference calls/depositions/mediations, etc.
• Opens new matters in internal software.
• Provides follow up with clients to ensure all claim materials have been received.
• Knows client procedures and ensures compliance by the firm in general communications with clients as necessary.
• Answers/directs phone calls.
• Reviews all outgoing correspondence from attorney for grammar and layout consistency.
• Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary.
• Affords assistance to attorney with preparing draft pleadings and discovery.
• Fills documents as directed by attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary.
• Receives mail, scans into internal software and disperses to appropriate parties.
• Drafts cover letters and other correspondence as directed.
• Handles all outgoing mail needs of attorney.
• Ensures both interoffice and external communication is appropriately documented in system software.
• Provides copies of all pleadings and correspondence to clients.
• Affords assistance to billing department with processing of firm invoices.
• Processes third-party invoices according to firm guidelines.
• Performs other duties as necessary.

Requirements

• Must be proficient in Microsoft Word, Excel and Outlook, and having a working knowledge of ProLaw is a plus.
• Strong organization and communication skills.
• Meticulous attention to detail.
• Dependable with a respect to confidentiality and policies.
• Typing skills.