Legal Practice Assistant

Responsibilities

• Draft, proofread, and format pleadings, contracts, and other legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements.
• Proofread, format, and assist with appellate filings, including cite-checking and document preparation.
• Cook up in-person and virtual meetings including scheduling, room reservations, catering, and IT support.
• Maintain attorney calendars and schedules, ensuring timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Conduct research as requested by attorneys and/or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all client matters.
• Enter attorney time as required.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.
• Foster positive working relationships with clients, attorneys, and staff.

Requirements

• Bachelor’s degree (B.A.) with three years related experience and/or training is preferred; or equivalent combination of education and experience.
• Highly motivated and self-starter.
• Excellent oral and written communication.
• Strong project management skills with attention to detail and management of multiple deadlines.
• Work effectively in a team as well as independently.
• Paralegal or equivalent IP experience a plus.
• The candidate must have excellent knowledge of English grammar, proofreading and English composition skills as well as a disciplined eye for quality checking document accuracy.
• The candidate must be able to demonstrate a history of initiative and task ownership, must have excellent computer skills, and a strong knowledge of MS Word, Windows, Outlook, Excel, and Adobe.
• Knowledge of USPTO E-filing procedures, IP docketing programs and PatSnap are a plus.

Compensation

The estimated salary range for this role in San Francisco, California is $72,000 - $103,000. Starting salary will be determined based on qualifications and experience.